Executive Personal Assistant
Are you a creative agency professional, looking for a part-time opportunity? This Executive Personal Assistant role would really suit someone looking to stay in the creative/design industry, but looking for part-time. It is fully remote, with flex to join key meetings weekly, so you'll need to be located within easy reach to Leamington Spa and South Leicestershire. Equally if you love office working, there is space in their South Leicestershire offices at any time. The role comes with a pro rata salary of £40-£45k.
Working Pattern: 3 days per week, must include a Monday.
About Ogle Group Holdings - ISI Global
We are partnering with Ogle Group Holdings, the Holding Company of ISI Global, a creative retail design and brand experience agency delivering impactful, immersive environments for global brands. The agency combines strategic thinking, creative excellence, and technical delivery to create engaging physical and digital retail experiences. They are 67 people strong, with headquarters in Lutterworth and an office in Poland. They work with leading household name brands to deliver work in the UK, Europe and the USA. Teams consists of client services, project management, creative, installation plus business support. The agency has a strong vision for growth. Additionally, the Holding Group has plans to build and own further agency businesses, developing centrally managed controls and experience to develop effective brand marketing companies.
Role Overview
ISI Global is seeking a highly organised, proactive, and professional Executive Personal Assistant to provide support to the owner of the agency.
This role is key to enable this owner to prioritise their workload and key areas and growth of the business. It will combine traditional executive support with creative and operational business coordination. An important focus of the role is the ability to work collaboratively, contributing to as well as translating notes, ideas, and verbal input into clear, well-structured, and visually polished PowerPoint presentations.
This is a part-time role (3 days per week), ideal for an organised individual with good business acumen, who has experience in the creative industry with agency-side experience.
Key Responsibilities
Executive & Diary Support
* Manage the owner’s diary, appointments, and scheduling, proactively prioritising time and resolving conflicts.
* Coordinate UK and international travel, including flights, accommodation, itineraries, and meeting logistics.
* Manage some inbox communications, drafting responses where appropriate and ensuring timely follow-up.
* Prepare agendas, briefing notes, and supporting materials ahead of meetings.
* Liaising with clients on the owner’s behalf when needed.
Presentation & Document Preparation - evidence of past presentations are essential
* Translate rough notes, early-stage ideas, and verbal input into well-structured, compelling presentation decks.
* Ensure presentations are clear, on-brand, and professionally formatted.
* Draft, edit, and proofread reports, proposals, and written communications as required.
Communication & Stakeholder Liaison
* Act as a trusted point of contact on behalf of the owner, managing communications with senior team members, clients, and external partners.
* Handle sensitive and confidential information with discretion and professionalism.
* Ensure key actions, deadlines, and decisions are followed up and progressed.
Meetings & Operational Support
* Coordinate meetings, prepare materials, and record actions or notes when required.
* Assist with ad-hoc research and special projects.
* Support in tidying up and maintaining a CRM for efficient lead tracking and client development.
Financial & Administrative Support
* Manage the owner’s expenses, including processing, reconciliation, and submission.
* Liaise with finance teams or external accountants as required to ensure timely processing and accuracy.
Skills & Experience Required
Essential:
* Proven experience in a co-ordination and support role, agency-side.
* Strong experience or ability to create PowerPoint presentations, with a good design eye and writing ability with a focus on clarity of communication.
* Excellent written and verbal communication skills.
* Highly organised with strong attention to detail.
* Ability to manage multiple priorities independently and work with discretion.
* Experience working in a creative, agency, or client-facing environment.
* Strong proficiency in Microsoft Office (PowerPoint, Word, Outlook, Excel).
* Confidence supporting senior stakeholders in a fast-moving business.
Personal Attributes
* Proactive, calm, and solutions-focused
* Confident communicator with strong judgement
* Flexible, adaptable, and comfortable with changing priorities
* Professional, reliable, and highly trustworthy
* Good sense of humour!
Please apply with your CV or get in touch to find out more