Team assistant

Job Overview:
Weare looking for Team Assistant who will provide high-quality administrative andoperational support to the Global Medical Rare Diseases team and the GlobalMedical Affairs. The role works closely with the Executive Assistant andensures smooth day-to-day operations, coordination, and execution of teamactivities.

Location: Paddington 3 days onsite and 2 daysremote
Type: Full-Time (37.5 hours working)
Contract: 3 months
Pay Rate: £24-30 per hour

Key Responsibilities

• Manage purchase requisitions and purchase orders
• Coordinate contract processing and signatures (eg, Adobe Sign)
• Set up new suppliers in partnership with Procurement (eg, Ariba)
• Support goods receipting and tracking budget spend
• Maintain accurate operational records and tracking systems
• Organise and coordinate key meetings (MEG & RD Leadership meetings)
• Manage meeting logistics, agendas, and documentation distribution
• Attend meetings and take minutes where required
• Manage calendars, scheduling, and diary coordination
• Coordinate with administrative teams across the organisation
• Act as back-up for the Executive Assistant when needed
• Arrange travel, itineraries, and visitor logistics
• Review and process expense claims (eg, Concur)
• Eng...