HR Workforce Coordinator
Rosyth
Permanent: 2 on, 2 off, 3 on shift pattern
Salary: Highly Competitive
ASAP start
About the Opportunity
Our manufacturing client is on the lookout for a dynamic, peoplefocused HR Workforce Coordinator to join their thriving, fastpaced team! If you thrive in a role where every day brings new challenges and you love being at the heart of how a business runs, this is the perfect opportunity for you
In this role, you'll play a key part in keeping operations running smoothly - monitoring workforce activity, analysing trends, and helping to ensure the right people are in the right place at the right time. You'll work closely with both the Production and HR teams, becoming the goto person for accurate absence management, timely workforce reporting, and proactive support with staff planning
We're looking for someone who's confident with data, enjoys engaging with colleagues at all levels, and is genuinely motivated by making systems and processes better. If this sounds like you, we want to hear from you!
⭐ Key Responsibilities ⭐
Workforce & Attendance
1. Maintain accurate absence, time & attendance, holiday and leaver data within internal systems.
2. Produce daily, weekly and monthly reports by department, highlighting key insights and trends.
3. Ensure the time & attendance system is correctly completed and closed off for monthend payroll.
Manager Support
4. Work collaboratively with Manufacturing managers on labour gap analysis and workforce planning to support productivity targets.
5. Provide administrative support for interviews, investigations and disciplinary/probation meetings, including notetaking, report preparation and drafting outcome letters.
6. Coordinate occupational health referrals and employee health surveillance appointments.
Compliance & Reporting
7. Prepare absence certification checks ahead of shift start and ensure all checks are completed prior to payroll cutoff.
8. Monitor payroll deadlines, escalating risks of nonpayment where necessary.
9. Identify potential AWOL cases and notify the relevant managers for action.
Communication
10. Participate in daily operational meetings to ensure workforce trackers and absence information remain up to date.
11. Arrange and contribute to weekly absence and workforce review meetings.
What You Bring
12. Previous experience in a busy admin or HR Support role, ideally involving reporting & absence management
13. Strong Microsoft Office skills, particularly Excel (pivot tables, VLOOKUP, graphs, mail merge).
14. Confidence analysing data and clearly presenting insights.
15. Excellent attention to detail and accuracy with systems and figures.
16. Ability to manage competing pressures and tight deadlines.
17. A proactive and supportive approach, with a willingness to improve processes.
18. Strong communication skills and confidence liaising with stakeholders at all levels.
Benefits
19. Ongoing training and development opportunities
20. Company pension scheme (T&Cs apply)
21. Private health insurance (T&Cs apply)
22. Staff benefits including Wage Stream, Cycle to Work, and gym discounts
23. A supportive team environment within a stable and growing business
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.