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Project Administrator / Coordinator, Liverpool
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Client:
Gleeds
Location:
Liverpool, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
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Job Reference:
7ad501a44b9f
Job Views:
2
Posted:
02.05.2025
Expiry Date:
16.06.2025
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Job Description:
About The Role
About this opportunity
Gleeds is a world-class management and construction consultancy with over 130 years of experience in the property and construction industry. We are looking for an experienced Team Secretary / Administrator to join the Gleeds Team.
The main purpose of the role is to assist in all aspects of office management, secretarial duties, and to support business development initiatives. Additionally, there are personal assistant duties supporting the relevant Director.
The successful candidate will have excellent communication and IT skills and be confident at dealing at all levels both within the business and externally. While we consider this role to be full-time, we are willing to be flexible on start/finish times and total hours worked per week.
Responsibilities
* Undertaking general office management, secretarial and administrative duties including accepting and routing calls, diary management, managing meetings and catering, office accounts, and housekeeping
* Taking messages
* Typing/word processing, including dictation
* Attending meetings and taking minutes
* Filing
* Using various software packages
* Assisting in preparation of bid documents and fee proposals
* Booking transport and accommodation
* Implementing and maintaining procedures/administrative systems
* Liaising with staff, suppliers, and clients
* Preparing letters, presentations, and reports
Candidates should have proven experience in similar secretarial/administrative roles, supporting a team of several people.
You should have an eye for detail, be able to manage your time effectively, and work to deadlines. We seek an organized, helpful team player with a proactive attitude and the ability to work in a fast-paced environment.
This role requires excellent secretarial skills, good verbal and written communication, and a professional approach.
Previous experience within professional services or the building/property industry is preferred.
You will be a team player and proficient with Microsoft Office Suite, especially Word, PowerPoint, and Excel. Experience with Adobe Design Package is an advantage.
Ideally, you will have a business administration or marketing qualification, and GCSE in English.
As a Gleeds team member, you will have access to:
* Opportunities for career development
* A contributory pension scheme
* Employee Assistance Programme
* Flexible working arrangements
About You
Who we’re looking for;
The candidate should demonstrate the ability to follow processes, work efficiently in high-volume tasks, manage time well, and operate multiple IT systems. Attention to detail, problem-solving skills, teamwork, and good communication are essential.
About Us
Be part of the extraordinary
At Gleeds, we influence how people live, work, and travel by delivering iconic projects globally. Our teams solve complex problems shaping the future of the built environment.
We value creative thinking and diverse perspectives, fostering innovation and improvement. We believe in building quality relationships, understanding, and uniting people. Our core values are:
* Commitment to clients and our people
* Creativity and realism
* Professionalism with personality
We are an equal opportunity employer, welcoming applications regardless of age, disability, marital status, race, religion, sexual orientation, gender identity, or expression.
We support work/life balance with flexible arrangements. Gleeds is a Great Place to Work certified employer.
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