Job Title
Reports to:
Accounts Payable Clerk
Accounts Payable Supervisor
Role Requirements
The Accounts Payable Clerk must be able to apply accounting principles and handle work that is analytical, evaluative, and advisory in nature and that requires an understanding of both accounting theory and practice. Are expected to have the ability to pay attention to detail and enter a high volume of data. Comfortable running and reading accounting reports. Daily communication with employers and vendors via phone call or email.
Duties and Responsibilities
Perform the purchase to pay process – matching, processing and paying invoices in line with the company's policies and procedures
Reviewing and processing expense claims in line with company policy
AP Mailbox – work through emails, responding to queries within timely manner
Weekly Payment Runs
Processing payments in various currencies
Reviewing and processing credit card claims in line with company policy, along with reconciling credit card account on ledger
Supplier Statement reconciliations to ensure that all invoices and payments are accounted for and properly posted
Verify and investigate discrepancies within any vendor account by liaising with either the Supply Chain Buyer or the vendor
Month end tasks
Weekly system reconciliations
Reception function (answer door and greet visitors) and mail for office
Run various reports to keep ledgers up to date i.e. Trade Creditors, GRNI reports
Involvement in other "ad hoc" financial projects under the guidance of the Accounts Payable Supervisor
Competencies
Analytical skills
Ability to multitask / strong organisational skills and to meet tight deadlines
Excellent attention to detail
Proactive approach to rectify issues and better the current processes
Effective written and oral communication skills
Problem solving skills
Accountabilities and Performance Measures
Between all Accounts Payable Clerks, they are responsible for roughly 400 supplier accounts
Tidy vendor accounts on ledger
Replying to invoice queries with 48 hours – within reason, urgent emails to be resolved and responded to as and when received
Job Requirements
Qualifications
Knowledge of Accounts Payable principles essential
It would be highly beneficial if you came from Manufacturing background
Comfortable using multiple systems
Minimum 2 years work experience as an Accounts Payable
Clerk or another role in a Finance team