Our small, close-knit and passionate team based at the site ensures that everything runs smoothly each day. This is a great opportunity for an exceptional Site Coordinator, to join the onsite team.
Responsibilities
* Coordinating team schedules and meetings.
* Collating reports.
* Being a key point of contact for the organisation of site events, internal and external visitors.
* Providing administrative services to the team, including some diary management and reporting to support Finance, HR, Operations and safety management processes.
* Providing administration support to the team by producing and maintaining the attendance schedule, arranging meetings, and keeping track of diary entries for the General Managers as required.
* Supporting team meetings by ensuring the correct paperwork and information is available.
* Collating regular documents such as the weekly management report, ensuring each contributor supplies their information by the deadline.
* Working with the HR department to support onboarding for new employees, ensuring scheduled inductions and training are maintained and do not slip. This includes ensuring site/building access is in place, appropriate workwear supplied, and workspace set up is requested from the IT department.
* Assisting with the planning for work experience students.
* Managing the scheduling of interviews during recruitment processes for the site, coordinating interview slots and attendance and the provision of timely candidate feedback.
* Providing the monthly invoicing schedule to the Finance team by coordinating the utilisation of the site facilities.
* Building an understanding of chargeable rates for the facilities used and meeting the monthly finance deadline each time.
* Raising and receiving requisitions in line with business process, ensuring these are created in good time and are approved by the appropriate delegated authority.
* Event management support:
o Supporting and facilitating customer, supplier and VIP visits to site, adopting a consistent, methodical approach for each event.
o Liaising with the internal requestor and the site management team.
o Acting as the first point of contact for both internal and external events on site and escalating any issues or decision points as necessary.
o Building strong working relationships with third‑party stakeholders including Bauer Media, outside caterers, and facilities providers.
o Having checks and balances in place to ensure all expectations are delivered to the required standard.
o Managing the events calendar, communicating key messages and updates with all stakeholders as required.
o Ensuring that the set up and catering is suitable for the nature of the event, with personal input into the arrangements on the day and maintaining stocks of consumables for this purpose.
Skills / Experience
* Proactive individual with excellent communication/organisational skills and high standards of delivery and presentation.
* Ability to use Microsoft Office applications is key.
* Educated to an A-Level or equivalent.
* Experience as a team organiser or events organiser.
* Highly proficient in using MS applications – including Word, Excel and PowerPoint.
* Proven communication skills at all levels.
Desirable
* Strong coordination skills with the ability to manage multiple activities individually and across a team.
* Excellent organisational skills.
* Outstanding interpersonal and communication skills.
* Ability to work well within a team.
* Able to use own initiative when required.
* Strong attention to detail and immaculate presentation.
* Ability to prioritise and work well under pressure.
Benefits
* 1.5x employer contributory pension scheme.
* Flexible working.
* Enhanced family friendly policies.
* Adoption and shared parental leave benefits.
* Enhanced armed forces policies.
* Ongoing support with professional and personal development.
* Long service awards.
* Star awards.
* Healthcare cash plan.
* 25 days annual leave plus BHs plus option to buy and sell up to 5 days additional leave.
* Additional days annual leave for long service.
* Season ticket loan.
* INDH.
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