Position: Project Support Assistant
Location: Middlesbrough
The Project Support Assistant role is part of the Project Management Support Team of Prysmian PowerLink Services and involves managing Project Purchase Requisitions and orders and the management of the subsequent invoices. This involves liaison with Installation, Project Management, Procurement and Finance teams, and suppliers. As part of the Project Support Team, they may also be required to undertake other business tasks as directed by the Project Support Manager. This role provides excellent experience in the Project Management and Installation sector of an international company working with colleagues both in the UK and HO in Milan, and numerous administration functions within the Middlesbrough office, and with other students.
Basic Tasks
* Coordinate activities related to the creation of requisitions, call offs and variation orders.
* Work on both the UK and Italian purchasing systems.
* Undertake the call-off of items from existing supplier long term agreements.
* Manage purchase requisitions for long term agreements and hired equipment.
* Process agency manning invoices.
* Process requisitions for equipment and services for company vessels and vessels of opportunity.
* Process workflow sent via Business online query portal for suppliers’ submitted invoices.
* Liaise with suppliers regarding invoice discrepancies as necessary.
* Work with procurement colleagues in Milan regarding the creation of purchasing documents.
* Manage the reconciliation of invoices as required via queries from various departments linked to the purchasing system.
* Obtain clarification of any questions & queries relating to purchase orders & invoices created by project support.
* Goods receipt of invoices once evidence/approval is obtained for all invoices.
* Work as part of a busy operational team, liaising with all departments within the business and being integral to day‑to‑day business functions.
* Work on own initiative and develop own style and techniques whilst managing the workload using the company’s unique software.
* Operate in a multicultural environment, having contact with colleagues and suppliers from many different countries.
The modern office is a busy but lively space, on the Tees quayside, with a young workforce assigned to different departments, all working in comfortable open‑plan offices. There will be opportunities to attend social events and enroll in fun initiatives such as fundraising events.
Ideally You Will Have
* Competent numeracy skills
* Ability to keep clear and accurate records and reports
* Ability to communicate in a clear and logical manner
* General computer skills essential with knowledge of Excel and Word
* Ability to organize workload and to manage electronic filing methods and management techniques
* Self discipline
* Good time management skills
* Good social and team skills
An Advantage
* Experience using the SAP purchasing system an advantage
* Knowledge of using Sharepoint an advantage
We expect a professional attitude to work and a willingness to learn and take initiative. Hybrid remote working of up to 7 days a month may be possible according to workload and at your Manager’s discretion.
Prysmian, as an Equal Opportunity Employer, aims to attract and recruit individuals with diverse backgrounds, skills, and abilities. We strongly believe that diversity brings significant value at all levels of the organization, increasing the possibility of capturing market opportunities and maximizing value for our customers and stakeholders. With Diversity, Equity, and Inclusion (DE&I) as part of our Social Ambition 2030 and a strategic pillar of our Company culture, Prysmian is committed to the development of an organization that prioritizes talent, where people feel respected, included, and free to fully express their potential just as they are.
All Managers and HRs in Prysmian are responsible for ensuring DE&I policies are respected during the recruiting process, as well as recognizing and mitigating unconscious biases that must not influence our selection processes. All persons will be considered for employment without regard to their race, ethnicity, religion, nationality, origin, citizenship status, socio-economic status, age, sex, gender identity or expression, sexual orientation, marital status, disability, military service or veteran status, pregnancy, parental leave, medical conditions, or any other characteristic protected by applicable federal, state or local laws. Prysmian will endeavor to make a reasonable accommodation for any disclosed physical or neurological condition or disability of a qualified applicant unless the accommodation would impose an undue hardship on the operation of our business.
Visit our DE&I Page to learn more about Prysmian's commitments.
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