Job description
Full Time, Fixed Term for 12 months.
Is the Executive Office the next stop on your career journey?
We are offering an exciting 12-month fixed term contract at the Executive Office at Bristol City Council, a diverse and ambitious organisation with a key role in improving the lives of our residents.
As an Executive Assistant (BG9), you will make a valuable contribution by providing comprehensive administration support to either one or two Directors, enabling them to focus on delivering the objectives and priorities of their service.
You will be part of a friendly and dynamic team who play an important role at the centre of our organisation.
You do not need direct experience of the role, though it is always welcome. We need someone who is organised, a problem solver, a self-starter and a great communicator. If this sounds like you, then apply to come and join our team.
Key responsibilities of the Executive Assistant:
1. Assisting the Director(s) in managing their inbox and diary to achieve their priorities.
2. Managing internal and external stakeholders on behalf of the Director(s).
3. Formatting information for internal and external communication, such as agendas, emails, presentations and reports, on behalf of the Director(s).
4. Keeping up-to-date with developments in your area of the council, and flagging and urgent or sensitive developments which might need immediate attention.
5. Supporting visits, events, and meetings where required, including preparation of briefing papers, attending and taking notes as required and chasing progress.
You should apply if:
6. You have a proven ability to manage a complex inbox and electronic diary.
7. You have a proven ability to prioritise in a fast-paced office environment.
8. You have experience of organising and supporting meetings or events, including minute/note-taking.
9. You have an ability and willingness to work collaboratively with colleagues.
We ask for a minimum of 3 days per week in City Hall.
Why Bristol City Council?
At Bristol City Council, we go that extra mile for our people; we offer a work environment which is fast moving and supportive, giving you the chance to use your skills and develop new ones within a high-profile organisation. For the majority of our roles hybrid working arrangements are available, giving teams the opportunity to work in a way that suits them, balancing service need and individual choice - mixing both home and office working.
Join us and you’ll receive a generous rewards package including flexible working and flexi-time, membership of the Local Government Pension scheme, and a generous annual leave allowance. In addition, you’ll be working in a supportive environment where you’ll have the chance to make Bristol a better place and contribute to its future.