Start Date: Monday, 24th November 2025
Contract: 3 months - Fixed Term Contract
Hours: 9:30am – 2:30pm, Monday to Friday
Location: Fully office-based
Are you a practical, organised individual who enjoys keeping things running smoothly behind the scenes? We’re looking for a friendly and reliable Facilities Assistant to join our team for a three-month temporary position, supporting the day-to-day operations of our office and ensuring a safe, well-organised working environment.
Key Responsibilities
Reception Support
* Provide cover at reception when volunteers are unavailable.
* Coordinate the volunteer rota and assist with volunteer training.
Vehicle Fleet Administration
* Manage vehicle bookings, mileage logs, MOTs, services, and insurance records.
* Organise regular cleaning and safety checks.
Health & Safety
* Assist with monitoring and reporting activities.
* Maintain risk assessment records and ensure First Aid kits are regularly replenished.
Stock & Supplies
* Process purchase requisitions and orders.
* Monitor and replenish stationery, uniforms, and merchandise supplies.
General Administration
* Organise merchandise dispatches and event equipment sign-out.
* Prepare meeting rooms for VIP visits and arrange refreshments.
* Handle incoming and outgoing post, including franking and collections.
Other Duties
* Provide ad hoc support to ensure smooth day-to-day operations.
* Occasionally lift and move boxes or stock (handling aids provided for larger items).
About You
You’ll bring excellent organisational skills, attention to detail, and a proactive approach to problem-solving. You’ll be comfortable managing multiple priorities, working independently, and supporting colleagues across a range of tasks. Experience in facilities or administrative support would be an advantage.
Quality Personnel acting as an Employment Agency & Business (rated as one of the top 3 Agencies in Milton Keynes for the 6th year running!).
Please note due to the volume of applications we receive you will only be contacted if we are progressing your application