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Key Information
Job title: Events Transport Coordinator
Salary: Circa £38,000 pa (plus 7% non-pensionable shift allowance)
Band 2
Contract type: Permanent, TfL
Location: Southwark, London
Application closing date: Wednesday 17th September @23:23
Hybrid working within this role enables a balance of 50 per cent of time split between the office and home over a 4-week period. Hybrid working arrangements can evolve subject to business requirements.
The nature of the role will mean that there will be a requirement to work some hours outside of recognised office hours to support planned events and other activity – this could include weekends, bank holidays, evenings and possibly some nights, sometimes at short notice.
About Us
Do you care about making a difference to people's lives? Do you want to work in a dynamic, exciting and interesting control room environment? Are you interested in mix hybrid (office and home subject to business requirements) working with some event delivery from the office which attracts an unsocial hour's allowance?
With a population of over 8 million and millions of visitors every year, London is a city that's always on the move. TfL's Surface Control Centre (SCC) helps to 'Keep London Moving'.
We are at our best when we come together in response to managing the network around major events, which include planning and coordinating iconic events like Notting Hill Carnival, London Marathon, and New Year's Eve to name just a few in our portfolio. We are also responsible for processing filming applications on the Transport for London route network as well as planning and coordinating the ceremonial events in London and the impactful demonstrations, marches and protests.
Our Control Centre is a dynamic exciting environment, and the diverse nature of the city is reflected in our teams and our people come from all walks of life.
We are looking for motivated and enthusiastic people who care about making a difference. This is a role to be really proud of and you will be provided with training and development opportunities to grow into the role.
The Role
This role is responsible for event/contingency planning and coordination across TfL by working collaboratively with internal/external stakeholders.
Paul Denoff, Events Coordinator from the TfL Events Team
'I have enjoyed being able to bring my previous experience of both delivering events from within the NMCC and as a police manager on the ground to this role. I have also developed my skill set around dealing with filming on the TfL Road network which for me was something totally new.'
The Candidate (Skills, Knowledge and Experience) -
All essential unless stated otherwise
You will be a self-motivated individual able to work as part of a multi-disciplinary team. You will have or be able to quickly gain a highly developed knowledge of the SCC's operations as well as that of our internal and external stakeholders. You will have excellent communication and IT skills, and the ability to influence the best outcome in a situation in line with the SCC's & TfL's key objectives and behaviors.
Skills
* Ability to coordinate multiple deliverables, at differing stages of planning and operation
* Ability to produce and present well planned and effective operational plans and the ability to effectively react to changing circumstances (or the aptitude to learn)
* Excellent verbal and written communication skills allied with the ability to negotiate, influence and represent TfL both internally and externally
* Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams), with the ability to quickly learn TfL-specific systems.
Knowledge
* An understanding of managing events, including the development of plans to support their delivery whilst minimising impact
* An understanding of the transport networks within London and the impact of events and closures within central London
* The ability to learn the operational delivery of traffic, transport and associated activity
* Operational knowledge (or the aptitude to learn) the interactions and interdependencies of TfL operational areas
Experience
* Experience of planning and management in a dynamic environment (Desirable)
* Experience of working within a time critical environment
* Experience of engaging with and maintaining effective working relationships with stakeholders
* Experience representing an organisation at structured multi-agency meetings (Desirable)
Application Process
Think carefully about the skills, knowledge and experience in the advert and cover this in your CV
. PDF format preferred and do not include any photographs or images.
Equality, diversity and inclusion
We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all the essential criteria. We also use anonymising software that removes identifying information from CVs to make the process fair
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Equality, diversity and inclusion
We are committed to equality, diversity and inclusion. We want to represent the city we serve, which will help us become a more innovative and efficient organisation. Our goal is to make our recruitment as inclusive as possible. We are a disability confident employer who guarantee an interview to any disabled candidate who meets all of the essential criteria.
Benefits
In return for your commitment and expertise, you will enjoy excellent benefits and scope to grow. Rewards vary according to the level of role but mostly include the below:
Final salary pension scheme
Free travel for you on the TfL network
Reimbursement of 75% of the cost of a standard class Ticket for National Rail travel from home or 75% reimbursement on a 28-day flexi ticket
30 days annual leave plus public and bank holidays
TfL is committed to work-life balance, operating a hybrid working approach where business and role requirements allow
Private healthcare discounted scheme (optional)
Tax-efficient cycle-to-work programme
Retail, health, leisure and travel offers
Discounted Eurostar travel
We will make every effort to give you as much notice as possible, however some interviews/assessments could be organised at short notice.