About the Facilities Management Project Delivery Team Facilities Management Project Delivery (FMPD) are a Portfolio, Programme, and Project Management Team within the Commercial directorate who conduct strategic analysis and review of future requirements in DIO to develop delivery options. The team lead in developing strategic solutions and work with Commercial colleagues to convert strategy into effective and efficient contracts, for facilities management and other estate services. FMPD identify the scope for wider support across DIO business to help enable effective operating capability. Why join us The FMPD portfolio is an exciting and challenging place to work providing fantastic opportunities for development and career progression. Our Programme and Project teams develop solutions for a broad base of customers to meet their Facilities Management needs, and lead some of the largest FM procurements in Government for both the UK and overseas. The ever-changing Defence environment brings complexity along with opportunities for continuous improvement, with the ultimate goal to ensure users of our estate can live, work and train wherever they are. Person specification As an Assistant Project Manager: You will work in direct support of the project manager to deliver the Projects or Programme in accordance with approved timescales You will be responsible for Stakeholder engagement, management of the governance and supporting the Project Manager in the development of necessary documentation for consideration and approval Responsibilities Provide support in the delivery of the project in accordance with the Guidance, Processes and Procedures defined in Managing Successful Programmes or APMP, to ensure the Project delivers to time, cost and quality Assist in the management of the Project Team in the delivery of the Project, providing a positive working environment and empowering the team at all levels as appropriate Promote strong working relationships, both within the team and with other teams across DIO and MOD Manage and provide guidance of secretariat support for governance activities, including the production of monthly reports and preparation and support to the Programme Board Management and Control of the Programme/Project Information (Controls) database, ensuring compliance with FMPD processes, including key document reviews/updates and monitoring of change control within the Programme Manage the production of Independent Gateway Review Suite of Documents Support the development of a detailed risk, issues and opportunities register by working with FMPD Risk Managers to ensure they are allocated and managed effectively Assist in the development and definition of the Benefits Management Strategy and Benefits Realisation Plan, including assessment of change readiness and linking benefits to DIO strategic outcomes, providing a focus for change Work closely with key stakeholders and Industry partners to undertake project work, to ensure that the programme is completed to the required quality within the approved budget and timeframes Assist in the drafting and implementation of a Project Communication Plan Support the collating of accurate and timely reports and returns Responsible for task management, ensuring completion to time and quality Coach and mentor junior team members as part of professional development Other ad-hoc tasks as required by line management chain or PfDir FMPD Further Information Some travel and overnight stays may be required Essential Criteria Project delivery skills and behaviours Experience of leading workstreams and managing resources Desirable Experience & Skills Experience of working in a Project Management environment Experience of developing business cases APM Foundation or equivalent Understanding of Government Procurement Behaviours We'll assess you against these behaviours during the selection process: Leadership Working Together Delivering at Pace Communicating and Influencing Changing and Improving We only ask for evidence of these behaviours on your application form: Leadership Working Together Technical skills We'll assess you against these technical skills during the selection process: Portfolio, Programme and Project Management (P3M) Professional Competence Framework - Practitioner Level - P3M12: Risk, Opportunity and Issue Management Benefits Alongside your salary of 44,590, Ministry of Defence contributes 12,917 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Highly competitive Pension Scheme with an average employer contribution of 28.97% Alternative working practices such as working from home Opportunity to join one of our several D&I Networks. We value diversity and are committed to being an equal opportunities employer 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years service Enhanced Parental Leave Most sites have free car parking, Sports & Social Clubs, Gym, on site shops and subsidised canteens To learn more about our full range of benefits, view our Candidate Information Guide attached. Allowances The post does not offer relocation expenses. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Employment Hours The post advertised is for 37 hours net, however the Ministry of Defence offers a range of flexibilities to enable a better work-life balance for employees. Flexible working, Part-time working and Job Share working patterns will be considered. An opportunity to be considered for Reward and Recognition. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills. Please ensure that at the application and interview stages of the campaign you review the Success Profiles Framework and Portfolio, Programme and Project Management (P3M) Professional Competency framework to assist you in the demonstration of your skills and experience. Your suitability for the role will be assessed using the Success Profile and the Portfolio, Programme and Project Management (P3M) Professional Competency framework elements that have been chosen for this campaign. Each element will be scored accordingly, and the successful candidate will be appointed on merit. Please provide your evidence using the STAR Technique using the attached information on how to apply. Situation: Describe the situation you found yourself in. You must describe a specific event or situation. Be sure to give enough detail for the job holder to understand. Where are you? Who was there with you? What had happened? Task: The recruitment panel will want to understand what you tried to achieve from the situation you found yourself in. What was the task that you had to complete and why? What did you have to achieve? Action: What did you do? The recruitment panel will be looking for information of what you did, how you did it and why. Keep the focus on you. What specific steps did you take and what was your contribution? Remember to include how you did it, and the behaviours you used. Try to use I rather than we to explain your actions that lead to the result. Be careful not to take credit for something that you did not do. Result: Dont be shy about taking credit for your behaviour. Quote specific facts and figures easily understandable. What results did the actions produce? What did you achieve through your actions, and did you meet your goals? Was it a successful outcome? If not, what did you learn from the experience? Keep the situation and task parts brief. Concentrate on the action and the result. If the result was not entirely successful describe what you learned from this and what you would do differently next time. Make sure you focus on your strengths. When providing your evidence please ensure that you avoid acronyms and company specific jargon. At Application you will be assessed against the following: Experience : CV - detailing Job History, Previous Skills and Experience Personal Statement - As part of the application process, you will be asked to provide a Personal Statement of 750 words, the purpose for this, is for you to showcase your relevant skills and experience against the role responsibilities. The statement is your opportunity to give examples of how you fit the requirements of the role. When writing a personal statement, it is important that you: Read the job advert so you are clear about the job requirements Outline the skills and experience that you have that are relevant to the job, and use examples to help demonstrate this Keep to the word limit, if your statement is too brief it will not provide the required depth of detail and evidence to be assessed fully We require you to provide evidence and a demonstration of specific skills, knowledge or transferable experience. This will allow you to provide evidence to show a more rounded picture of your suitability for the role. Behaviours: Leadership Working Together Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use. At interview you will be assessed against the following: Behaviours: Leadership Delivering at Pace Communicating and Influencing Changing and Improving Technical: Portfolio, Programme and Project Management (P3M) Professional Competency Framework - Practitioner Level P3M12: Risk, Opportunity and Issue Management We want to offer opportunities to all who are successful at interview for our roles, but this isn't always possible, so we do hold candidates on an active reserve list for 12 months. Application sifting is scheduled to take place on week commencing: 4th August 2025 following vacancy closure. Interviews are currently taking place remotely through a digital platform, this will be confirmed with the successful candidates who are invited to an interview and will be conducted week commencing: 11th August2025. A minimum of 2 full working days notice will be provided for interviews. We endeavour to stick to these dates, but these are subject to change around business needs. To assist with your application please find attached below: DBS Candidate Information Guide (June 2024) DIO Candidate Information Guide - Accessible Version External Pack Portfolio, Programme and Project Management (P3M) Professional Competence Framework For help and support with your application check out our Civil Service Careers Homepage and the How to apply section The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment. The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : BI Resourcing Team Email : DIOComrcl-BIResourcingTeam@mod.gov.uk Recruitment team Email : DBSCivPers-Resourcingteam3@mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk. Attachments DBS Candidate Information Guide (June 2024).docx Opens in new window (pdf, 40kB) DIO Candidate Information Guide - Accessible Version Opens in new window (pdf, 443kB) External Pack Opens in new window (pdf, 1562kB) Portfolio, Programme and Project Management (P3M) Professional Competence Framework Opens in new window (pdf, 1315kB)