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Facilities Officer | £27,000 | London - 5 days a week
Our well-established client is seeking a Facilities Officer to support operations by maximizing personal productivity and managing Facilities Management duties to achieve objectives and contribute to team, functional, group, and scheme goals.
Responsibilities - What I will deliver
* Provide professional Reception cover: meeting and greeting visitors, contacting hosts, and handling hospitality requests.
* Manage post room activities within specified service level agreements.
* Order and replenish stationery supplies.
* Liaise with suppliers and contractors to ensure service levels are met.
* Schedule and supervise preventative maintenance and contractors on site.
* Handle meeting room administration requirements.
* Manage Facilities service desk tasks efficiently.
* Facilitate meetings with stakeholders.
* Coordinate Planned Preventative Maintenance activities, reporting to the Facilities Specialist & Facilities Manager.
* Draft and distribute Facilities Management meeting minutes.
* Familiarize with IPOS Procure to Pay processes.
* Manage claim files via Iron Mountain portal, coordinate scanning with Xerox, and oversee the destruction of paper files.
Health and Safety
* Arrange and deliver Health and Safety onboarding sessions.
* Conduct DSE assessments and report concerns.
* Organize Health and Safety training sessions.
* Perform monthly risk assessments of Health and Safety measures.
Knowledge - What I need to know
* Understanding of Facilities Management practices.
* Enthusiasm for solving daily Facilities Management needs.
* Knowledge of workplace Health and Safety arrangements.
* Understanding of Procure to Pay processes.
Note: Adecco acts as an employment agency for permanent recruitment and as an employment business for temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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