Rullion is offering an exciting opportunity for an HRIS Specialist ready to make an impact within a well-established rail organisation. In this role, you'll take ownership of HR systems, supporting their ongoing development and ensuring they effectively meet the needs of the business and its workforce.
Join a forward-moving rail organisation where your expertise will help power the systems behind a workforce that keeps the country connected.
Purpose of the Role
* Maintain the company’s HR and Payroll system (Workday)
* Configure changes across HCM, Time Tracking, Absence, Security, Integrations, Reporting and Payroll modules in Workday.
* Manage and monitor integrations to and from Workday.
* SME in the development of HR systems in line with the HR global/regional strategy, maximizing the use and value of our HR Systems and tools.
* Support the HR functional ownership, governance and controls.
* Partner with representatives of CIO, CTO, Regional SMEs and application support teams.
* Provide best-practice guidance on Workday functionality, ensuring system scalability and adherence to legal and company compliance.
* Coordinate and prioritise HR functional technology change requests.
* Participate in problem solving in relation to process, service, technology and data issues.
* Creating and maintaining operational documentation in relation to the deployed HR technology and hand over into HRIS BAU and shared services.
* The SME for how people data should be transacted and moved around between systems.
* Supporting HRIS on best practice and continuous improvement in relation to HR systems and data.
* Lead system implementations/changes from project phase to BAU.
* Liaise with customers, colleagues, key stakeholders and third parties to manage system requirements.
* Lead data governance activities and audits.
* In-depth understanding of payroll processing.
* Work as part of a small team to support the business.
Main duties and responsibilities
* Manage system performance issues and incident management.
* Configure changes (e.g., new work schedules, new collective agreements, new pay types).
* Undertake all required trainings.
* Stay up to date with system releases and changes in functionality.
* Managing and maintaining integrations.
* UAT – review scenarios to ensure functionality is compliant with HR legislation and company policy/processes; complete testing.
* Create appropriate user documentation and procedures to support new implementations and changes, and assist in training on updated functionality.
* SME for HR systems.
* Support with pay award configuration changes and data maintenance.
* Support and upload mass data changes.
* Communicate upcoming HR system changes.
* Work with regional process owners on a regular basis to confirm upcoming needs and anticipate the impact of change.
* Prepare cut‑over plans for go‑live of any new changes.
* Manage position‑based access in line with company policy/role framework/GDPR.
* Raise any concerns/risks appropriately.
* Work closely with the business and internal teams to drive improvements and build good working relationships.
* Manage annual maintenance activities (e.g. two system releases annually).
Skills and Experience
Essential
* In‑depth experience using HR/Payroll systems.
* Experienced in configuring changes in HCM, Time Tracking, Absence and/or Payroll.
* Experience managing multiple downstream systems, interfaces, annual upgrade/patching activities.
* Experience implementing change/new solutions to support the employee life cycle.
* UAT.
* Experience managing incidents.
* Experience with people data (HR & payroll).
* Experience using reporting tools.
* Good communication skills.
* Good working knowledge of Excel.
Desirable
* Experience using Workday/SAP/Oracle/PeopleSoft/Zellis.
* Experience in automation.
* Understanding of complex terms and conditions.
* Experience working in a similar role, ideally within a shared services environment.
* Understanding of organisation and people data, ideally in a complex business environment working with multiple sets of terms and conditions.
* Good understanding of common HR processes with a track record and sound knowledge of HRIS solutions and utilisation of complex multi‑site, multinational matrix‑type business environment.
Behavioural Competencies
* Approaches goals and objectives with drive, energy and enthusiasm.
* Has a "right first time" and "can do" attitude.
* Generates ideas.
* Delivers excellent customer service.
* Proactive approach to work and uses own initiative to implement improvements.
* Embraces new challenges, is hands‑on operationally and gets things done.
* Sets high standards of work for self, and team, and consistently achieves these.
* Commitment to good governance.
* Listens attentively to others' perspectives and provides constructive feedback and coaching.
* Adheres to core values.
Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.
#J-18808-Ljbffr