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Operations and Events Coordinator
Alcester Grammar School,
Operations and Events Coordinator
AGS Band F:18-22 £26,958.82 p.a. (based on AGS F:18 full time £30,559 37 / 37 x 46.0 / 52.143)
200 days - AGS School term time + Inset days + 10 days during school holidays - 37 hours per week
Core hours 12:00 - 16:30 Mon to Fri, other hours flexible by agreement. However, required attendance at all main school events - this will involve some regular evening working hours.
From 01 September 2025
We are looking for a colleague with exceptional administrative and communication skills, to take active responsibility for the smooth running of Alcester Grammar School - both during the school day, and at our many evening events when we welcome visitors onsite.
As a senior member of our Admin team, the successful candidate will work closely alongside the Principal and Finance and Operations Director.
Person Specification
Key Accountabilities
* Coordinate and attend all major school events e.g. Open Evenings, Parent Information Evenings, Parents’ Evenings etc
* Risk assess all of the above and other in-school activities/events as required
* Coordinate and oversee room and food bookings across the school
* Act as the contact for school buses/transport providers
* Support SLT with ensuring that staff duties are covered - this will include being part of the daily duty team
* Co-ordinate First-Aid and Medical Provision across the school
* Emergency evacuation procedures and drills
* Uniform shop link
* Health and Safety Coordination of departments beyond the Site Team
* Work with the Principal on school policy coordination
* Provide any other support needed for school operation, as requested by the Principal or Finance
* and Operations Director
Personal Characteristics
* A commitment to the AGS ethos
* A willingness to continue learning and developing as technology evolves
* A reflective approach to their own practice and to the overall performance of the department
* Hard working and adaptable
* Happy to work independently or in collaboration
* Able to carry initiatives through to their conclusion
* Friendly and approachable
* Well organised, and able to meet deadlines
* A commitment to safeguarding children’s well being
* A commitment to playing a part in the wider life of the school
Knowledge, Skills And Experience - Essential
* Experience of organising large scale events
* Positive interpersonal and communication skills
* Excellent ICT, organisational, planning and time management skills
* The ability to maintain professionalism and maintain confidentiality
* The ability to solve problems and provide solutions to challenges that arise
* The ability to prioritise work accurately and efficiently
* To be able to remain calm, efficient and positive under pressure
* The ability to work on own initiative and be decisive
* The ability to work as a member of a collaborative team
* Outstanding attention to detail
Knowledge, Skills And Experience - Desirable
* Experience of working in a school or other educational environment
* Experience of working in a ‘Google environment
* Experience of Risk-Assessment
* Experience/knowledge of First-Aid
* Experience/knowledge of Health and Safety/Evacuation practices
Please take a look at our website and the application pack for more information about this role and our school.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Management and Manufacturing
* Industries
Human Resources Services
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