Overview
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Full time, Permanent Milton Keynes Competitive Ref No: IPRS7178 Our client has a vacancy for a Conveyancing Assistant to work closely within a team environment and act as first line of escalation for Conveyancing Administrators queries and guidance. You will need to have at least one year’s experience in a similar role. This is a hybrid role offering a mix of office and home based working.
Responsibilities
* Day to day management of sale files, escalating to the Conveyancer as and when necessary
* Obtaining Land Registry documents or title deeds as applicable
* Drafting sales contracts and agreeing terms with the conveyancer acting for the other party and dealing with enquiries
* Assisting the Conveyancer with all purchase and other matters, escalating to the Conveyancer when necessary
* Diarising and chasing matters as necessary
* Provide professional telephone support to the team
* Preparing accounts echits for all receipts and payments
* Preparing files for exchange of contracts – for approval by the Conveyancer
* Preparing files for completion – for approval by the Conveyancer including necessary letters and accounts paperwork
* Dealing with completion of matters and preparing files for the post completion team
* Managing own email account efficiently
* To ensure that the case management system is accurate and kept up to date and that physical files are maintained in good order
Additional administration duties
* Incoming & outgoing post collection/distribution
* Opening new matter files on business systems
* Assisting with initial administration work on matter files
* Taking customer card payments on account
* Issuing customer forms and assisting in their completion
* Applying for searches
* Using the Land Registry portal to obtain copy deeds
* Assisting with telephone answering where appropriate
* General admin duties including post, printing, scanning and photocopying
Qualifications
* Relevant residential conveyancing experience
* Good oral and written communication skills
* An energetic, enthusiastic, pro-active, problem-solving ethos
* Great attention to detail
* Able to demonstrate an understanding of conveyancing protocols
* Ensures all work is carried out in a professional, efficient manner adhering to compliance protocols
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