Part-Time Office Manager / Bookkeeper
West Byfleet 20 hours per week (flexible) £18–£20 per hour
About the Role
We are recruiting on behalf of a well-established, friendly business based in West Byfleet who are looking for a Part-Time Office Manager / Bookkeeper to join their team. This is a varied and hands-on role combining finance, office management, and administration responsibilities — ideal for someone who enjoys autonomy and making a real impact in a small team environment.
Key Responsibilities
Finance & Accounts
* Prepare and coordinate financial information for accountants, including:
o VAT returns
o Payroll
o Year-end accounts
o PAYE & Corporation Tax
o Directors’ personal tax
* Manage Xero accounting system, including:
o Posting purchase invoices
o Creating sales invoices and statements
o Reconciling credit cards and petty cash
* Oversee online banking, including:
o Payments to suppliers and subcontractors
o Staff salaries and mileage
o HMRC payments (PAYE, Corporation Tax)
o Managing direct debits and outgoing payments
Payroll
* Submit employee hours to payroll provider monthly
* Process payroll reports via Paycircle software
* Upload pension contributions
* Ensure PAYE is paid accurately and on time
Office Management Responsibilities
* Manage HR administration:
o Staff contracts
o Holiday tracking
o Pay reviews
* Negotiate and renew service contracts (utilities, telecoms, etc.)
* Liaise with IT providers and manage technical issues
* Ensure compliance with:
o Health & Safety
o Fire safety
o Risk assessments
o GDPR
* Oversee company vehicles (servicing, MOTs, insurance, permits)
* Manage business insurance renewals
* Coordinate repairs, maintenance, and sourcing of equipment
* Maintain strong relationships with suppliers
General Office Duties
* Maintain stock records
* Update Excel expenditure spreadsheets
* Produce weekly cashflow forecasts
* Prepare and manage timesheets for invoicing
* Invoice clients (monthly and ad hoc)
* Manage petty cash and reconciliation
Candidate Requirements
* Proven experience in bookkeeping and/or office management
* Strong working knowledge of Xero
* Confident with Excel spreadsheets
* Excellent IT skills (Mac experience preferred)
* Strong written and verbal communication skills
* Highly organised with strong attention to detail
* Ability to work independently and manage multiple priorities
* A positive attitude – and must like dogs!
Benefits
* Company pension
* 25 days annual leave + bank holidays (pro rata)
* Free onsite parking
* Flexible working hours
Apply Now
If you’re looking for a flexible, varied role within a supportive and friendly team, we’d love to hear from you.