Job Number
BU03840
School/Department
IRIS
Grade
5
Contract Duration
Permanent
Responsible to
Preaward Research Development Manager
Overview
Research, Enterprise & Development Directorate REDD integrates the Research, Business and Strategic Development support portfolios of the University to offer resilience and enhanced cross-function working. Building on the strengths of the teams within the portfolio the teams will support and sustain research growth, research impact and combine that with business, commercial and skills oriented with an added emphasis on transformational change through integrating with the strategic Partnerships and Project functions. The Directorate will deliver against core day to day support requirements whilst adopting a strengthened emphasis on transformational change opportunities to ensure the University is ready to deliver against its strategy both in the current context and the essential future aspirations.
Purpose of the Job
The Post will be based in the Research, Enterprise & Development Directorate (REDD) at Bangor University supporting the delivery of the busy pre-award service. This will involve working closely with the Preaward Research Development Manager and the Research Development Officer team and working directly with academics across the institution.
The role holder will be responsible for the successful administration of projects which require central support. This will involve working with the Research Development Officers, academics and other key individual across the University. As well as focussing on specific project deliverables the postholder will be expected to provide administrative support for operational procedures in REDD, as required.
The Pre-award team supports bid development and submission and then working with Post award for the management of project funding once secured. This role will also provide support for research governance, ethics and integrity.
Main Duties and Responsibilities
Reporting to the Pre-award Research Development Manager, and working as a part of the REDD team, the role holder will be required to provide effective clerical support for the range of projects and deliverables in REDD. This includes:
1. Supporting the Pre-award Research Development Manager in the preparation of submission of applications using relevant project development tools (Worktribe) and ensure approval procedures are followed.
2. Ensure project procedure and paperwork are compliant with funder requirements.
3. Support the administration of projects which have budgeted for REDD admin resource during the lifetime of the grant.
4. Work with post award colleagues regarding financial monitoring and reporting for projects.
5. Ensure REDD web pages are kept updated with latest information and appropriate detail including application and reporting forms. Support social media activities.
6. Ensure different project promotional material is available and compliant with funder publicity requirements.
7. Liaise with relevant parties to ensure external funding monitoring requirements, including quarterly reporting to funders.
8. Provide administrative support to the relevant committees and weekly project team meetings.
9. Manage incoming daily enquiries for the projects and process accordingly, including typing letters, reports, and documents electronically for the relevant programmes.
10. Maintain the local filing systems for projects and ensure files required by staff members and other stakeholders are available when required.
11. Maintain and update local systems and/or spreadsheets as requested by the relevant Project or Line Manager.
12. Organise meetings, draft agendas, preparing papers, taking minutes and circulating as appropriate.
13. Assist the pre-award team with due diligence checks and budget development for grants and wider research governance, ethics and integrity administration. • Support reporting outcomes requirements such as compliance with funder reporting using Researchfish.
14. Assist with organisation project events and training.
15. Liaison with external organisations as required in relation to the project(s).
16. Undertake administrative responsibilities in the team as appropriate (e.g. acting as Secretary to committees or task groups as required).
17. To be an active member of the REDD, undertaking other duties as may be required from time to time which are commensurate with the role and working collaboratively across the Directorate as may be required from time to time.
Other Duties and Responsibilities
18. The post holder will be expected to participate in performance review and developmental activities.
19. The post holder will be expected to comply with the University equal opportunities policies, Dignity at Work and Study Policy and the University’s Welsh Language Policy and the Welsh Language Standards.
20. The post holder has a general and legal duty of care in relation to health, safety and wellbeing and must take all reasonable steps to ensure a safe and healthy working environment for him/herself and for other members of staff, students and visitors affected by his/her actions or inactions.
21. The post holder is also required to comply with all applicable health and safety policies, procedures and risk assessments.
22. The post holder must comply with relevant legal and financial policies and procedures and be aware of their responsibilities in terms of the legal requirements of their posts.
Person Specification
Qualifications/Training
Essential
23. Minimum of 5 GCSEs at grades A* - C (incl. English and Maths) or NVQ level 2 in a relevant subject area or equivalent
Desirable
24. NVQ level 3 in a relevant subject area
Experience/Knowledge
Essential
25. Experience of working within an office /administrative environment
26. Proficient in the use of Microsoft Office applications (Word, Excel etc)
27. Experience of organising meetings and minute taking
28. Experience of undertaking project administration including financial support
Desirable
29. Experience of working within a Higher Education environment
30. Experience of dealing with external enquires from businesses and other stakeholders
31. Experience of working with databases and project admin systems.
32. Experience of updating websites and supporting social media.
33. Experience of developing and implementing administrative systems and procedures
34. Experience of undertaking project monitoring activities
Skills/Abilities
Essential
35. Good communication and inter-personal skills, with the ability to communicate effectively, both orally and in writing
36. Able to communicate and develop effective relationships with colleagues at all levels of the University, as well as externally.
37. Excellent organisational skills and ability to handle a varied and demanding workload.
38. Accurate data entry and attention to detail
39. Ability to be proactive and identify and recommend changes for improvement where appropriate.
40. Ability to work independently and demonstrate initiative.
41. Ability to manage workload, prioritise tasks and meet deadlines.
Desirable
42. Proven team working
43. Ability to identify to link to other colleagues across the University to highlight none project related opportunities
Other
Desirable
44. The ability to communicate through the medium of Welsh is desirable for this role. If applicants are not able to speak / write in Welsh at present, there are many opportunities to learn if the successful candidate wishes to do so.
General
We are a member of Advance HE's Athena SWAN Gender Equality charter and hold a Silver award in recognition of our commitment to and progress towards gender equality within the University's policies, practices, and culture. We are proud to be a Disability Confident employer.
All members of staff have a duty to ensure their actions are in line with the overall environmental aims of the University and minimise their environmental impact.
All offers are made subject to proof of eligibility to work in the UK and receipt of satisfactory references.