Executive Assistant – Bedford (Hybrid) – up to £45,000 DOE
We are seeking a highly organised, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to C-Suite Directors. This role is critical in ensuring the executive’s time is maximised, operations run smoothly, and key priorities are progressed with efficiency and discretion.
The ideal candidate is a trusted partner who anticipates needs, thrives in a fast-paced environment, and excels in managing competing priorities with professionalism and calm under pressure.
Key Responsibilities
* Calendar Management: Own complex diary scheduling, balancing priorities and ensuring optimal time allocation.
* Meeting Coordination: Organise internal and external meetings, board meetings, offsites, and team sessions. Prepare agendas, take minutes, and follow up on actions.
* Travel Management: Plan and coordinate international and domestic travel including itineraries, visas, accommodations, and transport.
* Event Management: Plan and coordinate key corporate events throughout the year
* Inbox Management: Monitor and triage emails on behalf of the executive; draft correspondence and handle sensitive information with discretion.
* Administrative Support: Prepare presentations, reports, and briefing documents. Manage expenses, invoices, and budget tracking as needed.
* Stakeholder Liaison: Serve as a point of contact between the executive and internal/external stakeholders.
* Project Support: Assist with special projects, research, and cross-functional initiatives.
* Confidentiality & Discretion: Handle confidential business and personal information with absolute professionalism.
Qualifications & Experience
* Proven experience as an Executive Assistant, Personal Assistant, or in a similar support role at senior executive level.
* Exceptional organisational, time management, and multitasking skills.
* Experience of managing and organising of corporate events
* Experience of organising of international travel and travel itineraries
* Strong written and verbal communication abilities.
* Experience handling sensitive and confidential information.
* Ability to work independently, make sound decisions, and adapt quickly in a fast-paced environment.
* Professional demeanour, integrity, and discretion at all times.