Job summary
The South Yorkshire and Bassetlaw Pathology (SYBP) Partnership fully integrates the pathology services delivered on behalf of the Partner Trusts within the Integrated Care System (ICS) footprint; Barnsley Hospital NHS Foundation Trust, Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust, Sheffield Children's NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust and The Rotherham NHS Foundation Trust.
This role sits within South Yorkshire and Bassetlaw Histopathology Admin Team who will provide the management of the administrative and operational tracking of Histopathology and Diagnostic Cytology samples to ensure efficient workflow and enhance patient experience. The Workflow Tracker will work closely with Trust/Specialty Cancer Trackers to monitor cancer-related cases and validate histopathology performance against national turnaround time targets.
There is one full time role available to cover all Histopathology South Yorkshire and Bassetlaw Pathology locations. Travel across SYBP will be required in this role.
Main duties of the job
* To provide management of the administrative and operational tracking process of Histopathology and Diagnostic Cytology samples, enabling seamless delivery of pathways maximizing patient experience.
* To work closely with Trust/Specialty Cancer Trackers to identify and track cancer related work.
* To provide validation and monitoring of the histopathology performance against national set turnaround times.
* Identifying and investigating delays, bottlenecks, or other issues impacting workflow efficiency.
* Identifying areas for improvement in the tracking processes and systems and implementing necessary changes.
* To collaborate with laboratory, histology administrative and Consultant staff as well the site cancer MDT coordinators and offer dedicated support to both clinical and non-clinical teams.
* Ensuring compliance with regulatory standards and quality assurance measures and maintaining documentation of Histopathology cases.
* To ensure all information relating to the Histopathology case tracking is communicated effectively and by the most appropriate medium.
About us
You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
As an organisation we value and respect our staff and the community we serve. We provide excellent staff benefits; this includes commitment to professional development but also many initiatives to support employees in balancing their personal and professional lives.
The South Yorkshire and Bassetlaw Pathology Partnership are invested in training, developing, and supporting staff in all aspects including academic courses from certificates of achievement, registration, specialist and higher specialist IBMS portfolios, apprenticeships and leadership and management qualifications.
We pride ourselves in enabling opportunity across all our sites to develop staff and provide a strong and sustained service for the future.
Details Date posted
07 July 2025
Pay scheme
Agenda for change
Band
Band 4
Salary
£26,530 to £29,114 a year pa/pro rata for part time staff
Contract
Fixed term
Duration
12 months
Working pattern
Full-time
Reference number
190-0384-DIR-A
Job locations
Rotherham Hospital
Moorgate Road
Rotherham
S60 2UD
Job description Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
This vacancy is advertised on a fixed term contract basis for a period of 12 months due to the post being recruited as part of a limited term project within the Trust. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the requirement for the post to be maintained as a part of the projects implementation and the timescales associated with this.
Please also note any secondment must first be agreed with your current line manager.
Job description Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
This vacancy is advertised on a fixed term contract basis for a period of 12 months due to the post being recruited as part of a limited term project within the Trust. The fixed term contract status of the post holder will be reviewed in accordance with the Trust's legal obligations regarding fixed term contracts taking into consideration the requirement for the post to be maintained as a part of the projects implementation and the timescales associated with this.
Please also note any secondment must first be agreed with your current line manager.
Person Specification Education and Qualifications Essential
* Level 4 qualification e.g. diploma or NVQ level 4 qualification or equivalent experience.
* GCSE (or equivalent) in English and Maths at grade C/4 or above or equivalent.
* Evidence of short courses or equivalent experience in report writing, data collation and analysis of results.
Desirable
* IT qualification to Level 2 or 3 and/or EDCL.
* Evidence of continued professional development.
Experience Essential
* Ability to follow and work to Standard Operating Procedures and Policy.
* Extensive experience of secretarial/ tracking/administration duties.
* Experience of meeting objectives and deadlines in a fast-paced environment.
* Experience of working with complex IT systems.
Desirable
* Experience of MDT co-ordination and/or cancer tracking.
* Experience of working with NHS England cancer pathways and targets.
* Experience of working as a Medical Secretary.
* Experience with NHS/Healthcare software systems (including but not limited to PAS, Infoflex, PACS, ICE).
Skills and Knowledge Essential
* Working knowledge of Microsoft Office package (word, excel, access. etc).
* Effective Communication skills, written and oral.
* Evidence of effective time management skills and with a methodical approach.
* Ability to deal with multiple IT systems at once.
* Ability to plan and prioritise allocated work.
* Attention to detail and analytical thinking.
Person Specification Education and Qualifications Essential
* Level 4 qualification e.g. diploma or NVQ level 4 qualification or equivalent experience.
* GCSE (or equivalent) in English and Maths at grade C/4 or above or equivalent.
* Evidence of short courses or equivalent experience in report writing, data collation and analysis of results.
Desirable
* IT qualification to Level 2 or 3 and/or EDCL.
* Evidence of continued professional development.
Experience Essential
* Ability to follow and work to Standard Operating Procedures and Policy.
* Extensive experience of secretarial/ tracking/administration duties.
* Experience of meeting objectives and deadlines in a fast-paced environment.
* Experience of working with complex IT systems.
Desirable
* Experience of MDT co-ordination and/or cancer tracking.
* Experience of working with NHS England cancer pathways and targets.
* Experience of working as a Medical Secretary.
* Experience with NHS/Healthcare software systems (including but not limited to PAS, Infoflex, PACS, ICE).
Skills and Knowledge Essential
* Working knowledge of Microsoft Office package (word, excel, access. etc).
* Effective Communication skills, written and oral.
* Evidence of effective time management skills and with a methodical approach.
* Ability to deal with multiple IT systems at once.
* Ability to plan and prioritise allocated work.
* Attention to detail and analytical thinking.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Rotherham Hospital
Moorgate Road
Rotherham
S60 2UD
Employer's website
https://www.sth.nhs.uk (Opens in a new tab)
Employer details Employer name
Sheffield Teaching Hospitals NHS Foundation Trust
Address
Rotherham Hospital
Moorgate Road
Rotherham
S60 2UD
Employer's website
https://www.sth.nhs.uk (Opens in a new tab)
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