Rate: £130 per day, DoE
Location: Bishopton, fully on-site
Duration: 3 months initial
Overview
We are looking for a proactive and highly organised Administrator to join a busy site office supporting ongoing operations. This is a varied role where you will be the central point of coordination across administrative, operational, and site-based activities. You will play a key role in ensuring the office runs efficiently, supporting both internal teams and external stakeholders including clients, contractors, and suppliers.
Key Responsibilities
* Taking accurate meeting minutes and distributing them in a timely manner
* Arranging and coordinating meetings, workshops, and site-based sessions
* Acting as the first point of contact for visitors, including welcoming clients and contractors
* Conducting and supporting site inductions in line with site procedures
* Maintaining structured and compliant filing systems and records
* Supporting QA processes including document control, letter referencing, and drafting correspondence
* Liaising with IT support teams and coordinating printer and equipment maintenance
* Organising calibration, certification, and PAT testing for office and site equipment
* Coordinating and scheduling site visits, ensuring all logistics are in place
* Managing PPE sourcing and purchasing in line with site requirements
* Preparing and maintaining recurring reports and administrative trackers
* Sourcing and purchasing office supplies, ensuring stock levels are maintained
* Supporting general office upkeep and day to day maintenance requirements
* Liaising with external providers including cleaning services and site security
Key Skills and Experience
* Previous experience in an administrative, office support, or site-based coordination role
* Strong organisational skills with the ability to manage multiple tasks and priorities
* Excellent attention to detail, particularly around documentation and record keeping
* Confident communication skills with the ability to engage with a range of stakeholders
* Ability to work independently and take ownership of administrative processes
* Comfortable working in a fast paced, operational environment
* Proficient in Microsoft Office including Word, Excel, and Outlook