A new opportunity for a Document Controller to join a high performing team in Suffolk is available with a leading house builder on a permanent basis.
Document Controller
Supporting the Technical Department, as Document Controller, you will support the Technical Department and wider business-including Construction, Commercial, and Sales teams.
Managing and coordinating departmental information processes will be a key part of the role. It will ensure the accurate, timely distribution and control of documentation, working closely with cross-functional teams to maintain effective information flow and achieve business objectives.
Maintain high-quality document control in line with project naming conventions, company protocols, and ISO requirements.
Ensure the accuracy, integrity, security, and traceability of all project documentation.
Upload, register, and manage revisions and status of documents within A-Site.
Conduct monthly audits of A-Site and document registers to ensure accuracy and compliance.
Manage project information flow, distribution lists, and document workflows.
Oversee consultant and design team documentation, ensuring full auditability of the design coordination process.
Maintain project directories and subcontractor access within A-Site.
Manage issue dates in line with the business plan, including groundworks and superstructure packages.
Update and maintain Technical Department trackers (S106, S104, S278, S38), consultant appointments, and insurance records; request updated certificates as required.
Issue formal consultant appointments (Deeds or Short Forms), coordinate signatures, and liaise with Legal on amendments
Assist with CDM compliance, including issuing Designer Pre-Qualification Questionnaires and maintaining related records.
Ensure correct project specifications are issued by the Commercial Department.
Maintain site and plot information uploads (e.g., postal addresses, SAP data).
Collate documentation to evidence compliance, including group deal requirements and waste transfer notices
Experience
Experience or education that relates to technical within the built environment
Knowledge of technical process or requirements within housebuilding or similar
Document control, project working and audit trails
Liasion with 3rd parties and key stakeholders
Microsoft suite
A-Site and/or COINS experience preferred
Excellent attention to detail