Overview
We’re looking for an organised and proactive Office Assistant to join our team at Servers.com. This is a great opportunity for someone who enjoys supporting others, keeping things running smoothly, and contributing to a positive office environment.
Base pay
Salary range: £14,000 - £16,000 per annum (non pro-rata).
Location
Guildford Office – Second Floor, Building 2000, Cathedral Square, Guildford, GU2 7YL
Address: Second Floor, Building 2000, Cathedral Square, Guildford, GU2 7YL
Reporting to
Maria Binnell – Head of HR (UK) and Administrative Director
Responsibilities
* Administrative Support: Assist our General Manager with day-to-day administrative tasks, including managing the general office email inbox and handling incoming and outgoing correspondence.
* Front Desk Liaison: Coordinate with the building’s reception for deliveries, external service providers, and visitor management — including greeting interview candidates and clients.
* Office Maintenance Coordination: Help with booking services for office maintenance (e.g. scheduling a plumber). Over time, this will become one of your independent responsibilities.
* Lunch Ordering: Coordinate lunchtime Deliveroo orders — generate links for team members, place the group order, and share tracking details.
* Supplies & Inventory Management: Monitor and restock office essentials such as stationery, coffee, and bathroom supplies.
* General Manager Holiday Cover: Step in to support daily tasks such as tidying up, loading/unloading the dishwasher, managing basic cleaning duties, taking calls from reception, and placing bi-monthly coffee pod orders.
* Kitchen Support: Assist with managing kitchen stock levels and receiving deliveries.
* Office Upkeep: Help maintain a clean and organised office environment — including clearing meeting rooms, tidying shared spaces after lunch, and ensuring everything is presentable.
* Building Liaison: Communicate with the building manager regarding facilities-related issues (e.g. bathroom or car park concerns). This includes managing access to our reserved spaces in the underground car park.
The above list of duties is not exhaustive. You will be expected to perform different tasks as necessitated by the Office Support team.
Experience / qualifications / skills
* Experience in a similar position in a medium sized business
* Excellent organisational and multitasking abilities
* Ability to work independently and as part of a team
* Strong communication skills, both written and verbal
* Positive attitude and willingness to learn and adapt
Working hours / arrangements
20 hours per week (9am to 2.30pm), Mondays to Thursdays – office based. With a 30-minute unpaid lunch break.
Benefits
* Private healthcare – Once probation period is passed.
* Pension contribution – 5% of the salary.
* 28 annual leave days plus all Bank Holidays on a pro-rata basis in each holiday year in England and Wales.
* 10 days working from anywhere in the world following completion of probationary period on a pro-rata basis.
* Office Lunches – Deliveroo to the value of £14 each day.
* Mobile phone bill paid to the value of £80 (subject to BiK taxation).
* Casual dress code.
* Use of Apple MacBook Pro laptop – Mouse and Keyboard.
* AirPods Headset.
Location / commuting
You will need to be able to get to our Guildford-based office 4 days per week, therefore being local to the area is advantageous.
Other
Servers.com is committed to equality and diversity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.
Equal Opportunities Policy and candidate privacy policy apply to the collection and processing of your personal data. If you are unsuccessful in your application and would like Servers.com to keep your details for any future roles for twelve (12) months, please let us know in writing.
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