Job Description
This role supports the Accounts Payable Manager to ensure timely and accurate transactions are paid to agreed terms for approximately 3,000+ suppliers. Responsible for day to day running of Electronic Invoicing:
* Respond to telephone, e-mail, electronic Invoicing Helpdesk queries within agreed timescales
* Reporting from electronic invoicing, analyse data and action accordingly
* Provide ongoing support for both suppliers (including electronic invoicing) and the WSH Business
* Review and correct failed documents with validation errors to integrate ready for payment
* Monitor queues and failed documents to communicate to suppliers to transmit within agreed timelines
* Overseeing the day to day running of designated supplier accounts and addressing urgent issues to resolution
* Reconciliation of supplier accounts while staying in compliance with company policies and procedures including correcting adjustments & unallocated cash
* Set-up new suppliers on accounting system including changes to bank details and copy over suppliers to other trading companies ensuring all master checks are adhered to
* Assist with month-end closing process
* Process documents in line with current policies to Accounts Payable timetable
* Filing / scanning through the external retention system provider as appropriate
Qualifications
What we require from you:
* Extensive knowledge of Microsoft Accounting Package including Electronic Invoicing Portals
* Attention to detail and accuracy
* Excellent administration skills including Intermediate level of excel skills & Microsoft Office
* Strong organizational skills with ability to multi-task while meeting strict deadlines
* Good communication skills both written and verbal
* Analytical and problem-solving skills
* Excellent Team player
* Good understanding of working to strict timetables
* Experience in working in a structured environment
* Good understanding of the Business Timetable
* Demonstrate strong customer service skills
* Knowledge of WSH Procedures
* Excellent GDPR awareness
Additional Information
And in return, we offer:
* 25 days holiday (plus public holidays)
* Plus your birthday off
* Enhanced pension
* Life Assurance cover
* Discounts available on the high street shops, holidays, gyms and cinemas
* Wellbeing assistance
* Hybrid working arrangements
* Volunteering Days
* Enhanced maternity leave
* Secondary Carer leave
* Wedding/Commitment day leave
* Bespoke training & development, including apprenticeships
* Salary up to £25,000 per annum depending on experience