Temp - perm - Admin/Reception position
Location - Motherwell
Salary - £27,762
Monday to Friday 9am-5pm
Our client based in Motherwell are looking for an admin/clerical candidate with some reception experience to join their team on a temp - perm basis.
Serve as the first point of contact for all visitors to the Association's office: Provide a welcoming reception service and assist members of the public and other visitors
Key Responsibilities
* Manage Incoming Calls In a Professional And Courteous Manner: Operating the main switchboard and Cloud Voice Portal, handling and forwarding incoming calls efficiently
* Take messages when necessary and ensure prompt delivery
* Sharing this responsibility with other members of the Corporate Services Team
Administrative And Office Support Responsibilities
* Efficiently prepare and manage a wide range of documents using Microsoft Office applications, including:
o Word: Preparing, formatting, and editing a wide range of documents such as letters, reports, agendas, and minutes
o Excel: Creating and maintaining spreadsheets for data tracking, reporting, and analysis
o Access: Supporting database management for records and administrative tracking
o PowerPoint: Designing and editing presentation materials for internal and external meetings or reports
* Ensure all documentation is professionally formatted and aligned with the Association's standards, using appropriate templates and file management systems
* Register all incoming and outgoing mail
* Distribute incoming mail to the appropriate departments
* Frank and post outgoing mail in accordance with postal regulations
* Maintain accurate employee logs for annual leave, flexitime, and TOIL (time off in lieu)
* Manage stationery supplies, cleaning stock, and office consumables
* Operate office equipment, including the photocopier, franking machine, and other devices
* Responsible for purchasing office sundries, either by completing the necessary petty cash forms or using the Soldo Card, in accordance with company procedures
Financial Responsibilities
* Carry Out Specific Duties Related To Handling Cash/ledgers: Process rent/property management payments using receipt books and the Callpay online system
* Ensure accurate logging of all payments and handle banking duties as required
* Assist the Finance Team with daily cash book entry, financial verification
* Maintain the invoice register and ensure prompt distribution to relevant departments
If you have the skills and experience needed for this role and are available for work with maximum 1 weeks notice please submit your CV.
Blue Arrow is proud to be a Disability Confident Employer and is committed to helping find great work opportunities for great people.
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