The Role To provide support to the Editor of ITV News, the senior leadership team and to oversee the effective management and operation of the ITV Newsroom as a whole. Key Responsibilities PA / Assistant to Editor Set up and attend Editor's SLT and Exec meetings Respond (draft responses) to general, non-editorial questions, enquiries and request for information on behalf of Editor PA to Editor - diary management and general PA support Oversee Outlook diaries of ITV News management team (Head of Newsgathering, Head of Content, Dir of Finance & Operations) Staff inclusion - assist with staff inclusion initiatives such as social events, Network (Thrive, Empower), meetings and team-building events Arrange & attend awaydays and team meetings & events Office management General upkeep of the newsroom Oversee, manage and ensure the upkeep of newsroom space, equipment, furniture, kitchen and storeroom Initiate newsroom improvements, making it a more sustainable space, making it a staff friendly space and a more inviting place to work Regular meeting with FM Anabas to monitor all facilities management operations within the newsroom Upkeep laptop and mobile phone asset list Manage allocation of laptop lockers Issue new-starter laptops, phone & lockers - where applicable General point of contact for visitors, guests, gallery auction prize-winners Allocate replacement laptops & phones to FT newsroom staff Oversee management of guests for the daily bulletins, where necessary Maintain stationery stocks - place orders & issue stationery Oversee editorial diary in Outlook Oversee smooth running/operations of all meetings rooms to prevent meeting conflicts Ensure the smooth management of meetings and all events held in the ITV Newsroom Work with Head Field & Tech Services and Tech Hub Assist Editor with fortnightly staff meetings set-up Assist with special programmes on "big events" (general & US elections; Royal Weddings; Royal death) Manage and administer Editor of the Day roster -issue list at the end of each week (be across SCE information) Manage & administer Weekend duty roster - issue weekly list Provide support to all areas of the newsroom in the event of major world events & breaking news stories contributing to out-of-hours working Diversity Outreach Outreach work in schools and universities; assist with set-up of newsroom diversity events Work closely with Head of Talent Acquistion on Apprentices / Trainees / Work Experience Oversee apprentices and trainees at ITV News Involvement in the work experience projects where applicable Key Requirements Proven experience working as a PA Strong administrative skills, including good knowledge/experience in using Windows based software First class communication, presentation, and analytical skills, coupled with persuasive influencing ability First class prioritisation skills in accordance with the relevant business agendas First class planning and organizing capability Ability to interact and relate to all levels of staff and to act as welcoming face of ITN to high-level visitors Exceptional attention to detail Ability to meet tight deadlines and handle ever-changing workloads and priorities Electronic filing Highly proficient in the use of PowerPoint, working knowledge of Excel Ability to work well in a team, combined with a high degree of initiative Interest in the media and TV, an ability to keep up to speed with company developments and an interest in how the company fits in to the wider media industry