We are currently recruiting for an Administrator to join a busy Contracting Services Team based in Omagh. This role will provide essential administrative support in the development, monitoring, and management of contracts across a range of health and social care services.
Location: Omagh
Pay Rate: £12.75 per hour
Hours: Monday – Friday
Main Duties and Responsibilities
1. Support the Contracting Services Team in the development, production, and maintenance of contracts for services including Residential and Nursing Homes, Domiciliary Care, Daycare, and wider health and social care provisions
2. Assist with the planned roll-forward and renewal of contracts with external organisations
3. Support directorates in reviewing and updating contracts in line with current legislation and standards
4. Assist in developing and maintaining contract monitoring systems to ensure service activity and financial targets are met
5. Maintain and update monitoring spreadsheets including monthly and quarterly returns, incidents, complaints, and occupancy reports
6. Update and maintain contract monitoring databases and contract directoriesAdministrative Duties
7. Provide full administrative support using Microsoft Office and other systems
8. Manage diaries, appointments, and schedules
9. Prepare and format correspondence, reports, and documentation
10. Maintain accurate filing systems and databases
11. Manage incoming and outgoing communications including emails and telephone enquiries
12. Handle office duties such as post, photocopying, and document preparation
13. Maintain office supplies and resourcesMeetings and Events
14. Organise and support meetings, training sessions, workshops, and conferences
15. Book venues, equipment, and coordinate logistics
16. Prepare agendas and meeting documentation
17. Take, type, and distribute accurate meeting minutes
18. Monitor and follow up on actions arising from meetingsAdditional Responsibilities
19. Build and maintain effective communication links with internal and external stakeholders
20. Contribute to the development of departmental templates and protocols
21. Assist in the production of Quality Assurance Reports
22. Provide administrative support in the tendering process for new servicesEssential Criteria
23. 5 GCSEs (or equivalent), including English and Maths
AND
24. At least 1 year’s experience in an administrative or clerical role
OR
25. A minimum of 3 years’ experience in an administrative or clerical environment
If you are interested please send your CV via the link