Overview
£27,000 DOE
Rotherham
This vacancy is supporting the MD and Senior Leadership team with all diary management and professional arrangements.
The ideal candidate will have previous experience in a similar role where they were extremely organised and had a high level of confidentiality.
Responsibilities
* Coordinating and servicing meetings arranging appropriate attendees and room availabililty
* Agenda creation for meetings, visits, events
* Minute taking and creating and monitoring action logs as required
* Be the first point of contact to welcome and greet visitors
* Pre meeting room preparation ensuring a comfortable ambience and that stationary, IT equipment and refreshments are available as required
* Arrange lunches, accommodation and transport for meetings and other events
* Preparation of reports, presentations and briefing documents meeting any set deadlines for completion
* Co-ordinate travel, event attendance and speaking arrangements for the MD, SLT and other Senior Stakeholders within the wider group
* Diary management for MD ensuring all personal and professional arrangements are scheduled to avoid conflict
Skills & Personal Attributes
* Excellent organisational and time management skills
* Excellent communication skills
* Stakeholder management experience with the ability to prioritise who comes first
* Minute / note taking experience
* Polite telephone manner
* Presentation and report creation skills
* Welcoming and friendly by nature with a ‘nothing is too much trouble' attitude
* A willingness to offer and share ideas of ways to add value and efficiencies
* Diary management experience at MD level
* Video conferencing experience
Experienced Using
* Microsoft Office including Word, Excel and Powerpoint
* Microsoft Outlook
* Teams
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