Overview
We are looking for Receptionist and Office Coordinator to join our busy London office. The successful individual will work as part of a friendly team, to achieve a smooth running and efficient office and to provide all necessary administrative support required.
Responsibilities
Reception Duties:
* Act as the first point of contact for visitors, clients, and staff, ensuring a professional and friendly welcome.
* Answer and direct incoming phone calls promptly and professionally.
* Manage the reception area, ensuring it is always clean, organized, and presentable.
* Handle incoming and outgoing mail, couriers, and deliveries.
Office Coordinator Duties:
* Oversee the day-to-day running of the office, ensuring supplies are stocked, and facilities are maintained.
* Coordinate with vendors and service providers for office equipment, cleaning, and maintenance.
* Organize and maintain office records, documents, and filing systems.
* Support Health & Safety compliance, including managing first aid supplies and fire safety checks.
* Assist with onboarding new employees, including desk setup and access provisioning.
* Organize company meetings, events, and catering as needed.
* Create purchase orders (POs) and process invoicing for office-related expenses and vendor services.
Requirements
* Effective and excellent communication
* Attention to detail
* Ability to multi-task
* Great organisational skills
* Ability to meet fast deadlines
* Ability to work well with others
Please note that this is a hybrid role and the successful candidate will need to be able to commit to 3 days a week in the office.