Job overview
An opportunity has arisen for a Team Administrator to provide support to the Oldham Learning Disability Service. We are a busy multi disciplinary team providing specialist health care to children and adults with learning disabilities who live in Oldham.
Main duties of the job
We are seeking to appoint a highly motivated, enthusiastic individual with excellent communication and organisational skills to support high quality delivery of our busy service. The successful candidate will be expected to provide a full range of secretarial assistance and administrative support to all team members, including answering telephone calls, inputting and modifying data onto patient records, photocopying, maintaining diaries, arranging meetings and supporting the office manager.
This is a very varied role and you will be required to work flexibly in order to meet the day to day demands. You will need to deal with telephone enquiries efficiently and professionally, providing an appropriate and courteous response, passing on to the relevant colleague or taking messages when required. You will be proficient in Microsoft Office and have excellent keyboard skills.
As a crucial part of our team, you will be able to demonstrate good interpersonal and communication skills and be able to work on your own initiative.
Working for our organisation
The postholder will be based with the Oldham Community Learning Disability Team at Spindles Shopping Centre. This is a part time position of 25 hours per week.
Detailed job description and main responsibilities
For further details / informal visits contact:
Name
John King
Job title
Service Manager
Email address
johnking@nhs.net
Telephone number
0161 716 4967
Person specification
Education / Qualifications
Essential criteria
* •Evidence of recent further development / training to NVQ3 or equivalent
* •GCSE in English and Mathematics or equivalent
Desirable criteria
* •RSA II / ECDL or equivalent
* •Completion of PARIS Training
Experience
Essential criteria
* Significant administrative experience in a similar environment.
* Some experience of communicating with people with learning disabilities
Desirable criteria
* experience of managing difficult telephone calls
* experience of inputting referrals
Knowledge and Skills
Essential criteria
* Understanding of administrative processes. •
* Understanding of confidentiality and data protection policies and procedures.
* Ability to utilise a range of IT programmes
* Ability to work flexibly and to prioritise workload
* Good verbal and written communication skills
* Ability to communicate with service users
* Ability to work as part of a team and individually
* Ability to competently use and modify a database
* Good organisational skills
* Ability to form productive working relationships with multi-disciplinary staff
Desirable criteria
* Knowledge/experience of issues affecting people with a learning disability
📝 Application support - We also offer virtual application support sessions each month, where you will learn some hints and tips to support you in completing your application form. To secure your place, and to find out more visit the on our website.
🌍 Sponsorship Information - We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship. You can review the list of eligible role and requirements on the
📬 After You Apply - Once your application is submitted, you’ll receive updates via email. Shortlisting is based on how well you meet the criteria outlined in the person specification. Only shortlisted candidates will be invited to interview, and invitations will be sent by email.
✅ If You're Offered the Role - If successful, the hiring manager will contact you directly with a verbal offer. They will then notify the Recruitment Team and submit the necessary paperwork. You’ll receive a formal conditional offer via email
🔍 Pre-Employment Checks - To confirm your suitability for the role, we will carry out pre-employment checks in line with. These include:
* Identity verification
* Right to work check
* Disclosure and barring service (DBS)/Criminal record check (dependent on role)
* Professional registration and/or qualification check
* Occupational health assessment
* Employment history and reference validation
All applicants external to Pennine Care NHS Foundation Trust will be required to provide their to cover the most recent three years employment. This information will used to validate employment history and references.
If you require sponsorship, we will assess your eligibility based on current If the role is not eligible and you cannot demonstrate your right to work, your conditional offer may be withdrawn.
🚀 Once Checks Are Complete -
The Recruitment Team will coordinate with you and the hiring manager to confirm a start date. You’ll be booked onto a Trust Welcome Session and receive your Pennine Care NHS Terms and Conditions.
📣 Additional Information -
We are committed to equality, diversity, and inclusion (EDI), and we strive to ensure our workforce reflects the communities we serve. We actively encourage applications from individuals of diverse backgrounds to help us grow, innovate, and improve.
If you wish to be considered under the Disability Confident Scheme, you will be guaranteed an interview if you meet the essential criteria for the role.
If you need reasonable adjustments during the recruitment process, please contact us on 0161 716 3181 as early as possible so we can support you.
Please note:
* We do not accept unsolicited contact from recruitment agencies. Hiring managers should not be contacted directly.
* We may close vacancies early if we receive a high volume of applications. To ensure your application is considered, please apply as soon as possible.
If you have problems applying, contact
Address
Pennine Care NHS Foundation Trust
225 Old Street
225 Old Street
OL6 7SR
Telephone
01617163181