Job Description
LEGAL ADMINISTRATION ASSISTANT
Permanent Full-Time Position
Salary: £29,000-£33,000 depending on experience
Do you have Legal Secretarial background with strong Administration Skills?
This is an exciting role for our award winning Intellectual Property & Media Law practice based in our clients fantastic Birmingham offices. This is a rare and stand out opportunity to work with an exceptional team.
About the Role
The team are in expansion mode and are looking for an Administration Assistant to join them. This specialist national team who is based in Birmingham and advises on intellectual property related matters; covering trade marks, patents, designs, copyright and confidential information. The team pride themselves on offering a fully integrated service that is necessary for efficient management and effective enforcement of intellectual property rights. The nature of the work is face paced. However, their clients' experience and interests are paramount and you must possess and demonstrate an enthusiasm, energy, have exceptionally strong communication skills and work well in a team.
Key Responsibilities
1. Assist on confidential client matters
2. Respond to clients and lawyers and provide updates to them
3. Deal with correspondence
4. Prepare legal applications
5. Log and distribute incoming correspondence and emails
6. Process and track legal work
7. Record and monitor deadlines
8. Collect and retrieve information from files as needed
9. Process and distribute documents effectively
10. Plan and schedule appointments, conferences, and meetings
11. Provide administrative support including copying and scanning
12. Maintain accurate records
13. Interim billing of files working to the practice guidelines
14. To carry out any other such reasonable tasks that may be required from time to time.
Your skills and qualifications
15. Flexible and professional approach
16. Ability to communicate at all levels of the business both internally and externally
17. Be able to use your own initiative with a high level of accuracy
18. Be able to prioritise and work to deadlines
19. Excellent knowledge of databases
20. Ability to prioritise effectively and work to deadlines
21. Methodical and excellent attention to detail
22. Be able to work independently and as part of a team
Company Benefits
23. 25 days holiday
24. Holiday Flex scheme - buy or sell up to 5 days holiday
25. Group Personal Pension - employee contribution 3% - employer 5%
26. Annual Salary review
27. Bonus scheme (5 - 7% of salary)
28. Private Healthcare & Travel insurance
29. Agile working policy
30. Wellbeing initiatives - Employee Assistance programme, Headspace, Virtual GP
31. Recognition awards
32. Subsidised gym memberships
33. Discounted conveyancing for staff (50% on main residential property, 25% on an additional property)
34. Interest free public transport season ticket loans
35. Cycle to Work scheme