When our values align, there's no limit to what we can achieve.
At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.
Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.
We are seeking a detail-oriented and proactive Program Specialist to join our dynamic Medical Communications team. In this role, you will coordinate and deliver complex healthcare communication projects, working cross-functionally with scientific, editorial, and client services teams to ensure successful project outcomes.
Key Role Responsibilities:
* Project Planning & Setup
o Collaborate with Senior Program Specialists, Account Managers, and Scientific Services to define project scope and requirements
o Create comprehensive project plans, delivery schedules, and assist with metrics and risk management
o Establish communication protocols and client approval processes
o Set up appropriate project tracking systems and folder structures
o Initiate and lead project kick-off meetings
* Project Execution & Management
o Manage assigned projects according to agreed internal and client processes
o Serve as the key point of contact for project status updates to clients, faculty, and internal teams
o Coordinate cross-functional project teams and lead regular progress meetings
o Draft and circulate meeting minutes and action points, ensuring follow-up on deliverables
o Maintain detailed awareness of project status to respond appropriately to stakeholder inquiries
* Budget & Resource Management
o Monitor project budgets and delivery timelines, addressing variances proactively
o Support resource planning and staffing requirements
o Monitor freelance resource progress in collaboration with Scientific Team Leads
o Identify scope changes, assess cost implications, and communicate to management
Experience and Skills required for the role:
* Bachelor's degree in Business or Life Sciences preferred
* A few years' experience in medical communications
* Experience working with publications within oncology - must
* Understanding of healthcare industry regulations (EACCME/ACCME/FDA/AMA)
* Knowledge of publication guidelines and processes
* Strong project management expertise with ability to deliver on time and within budget
* Excellent organizational skills with attention to detail
* Outstanding interpersonal and communication skills (both written and verbal)
* Advanced proficiency in Microsoft Office suite (Word, PowerPoint, Excel)
* Proactive approach to problem-solving
* Fluent in English, written and spoken
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