Due to continued business growth our marine client in Aberdeen is looking to add a Personnel Logistics Coordinator, on a permanent basis. As a Personnel Logistics Coordinator you will assist with day-to-day operations primarily focused on personnel logistics, training, and competency management. THE SUCCESSFUL APPLICANT
* Ability to multi-task and to adapt to changing work conditions.
* Ability to prioritise workload to meet deadlines.
* Excellent time management skills with high attention to detail.
* Strong interpersonal & organisational skills.
* Personable and able to communicate effectively across all levels of the business.
* Good written and verbal communication skills in English.
* Self-motivated with a good work ethic.
* Ability to work independently in challenging circumstances and use initiative to propose and implement improvements to work practices.
Essential:
* Experience within a personnel logistics role preferably within the Energy Industry.
* Experience in supporting multiple fast-paced projects.
* Effective MS Office Suite User.
* Knowledge of IR35 Regulations / Off Payroll Working Rules.
* Experienced in multi-national visa applications and processing.
Preferred:
* Experienced using SharePoint.
* Experience using Sage Accounts.
* Understanding of Marine competence assurance programmes and disciplines.
* standards.
JOB DESCRIPTION
* Responsible for maintaining an open dialogue with personnel to ensure whereabouts are known and tracked effectively, updating the personnel tracker and availability lists accordingly.
* Assist the Project Manager(s) to ensure skillsets of offshore personnel are in line with project work scopes.
* Responsible for monitoring FCO and / or AIG to determine in country requirements for upcoming projects, alerting Project Manager(s) and Project Coordinator(s) of any changes that may impact operations.
* Administer and Coordinate Visa / Work Permit processes tracking and monitoring the progress of all applications updating the Project Manager(s) as necessary.
* Assist the Project Manager to resource competent, qualified personnel in accordance with client requirements.
* Responsible for liaising with the company s travel provider to schedule flights, hotels, car rental etc for all travellers, providing itineraries and updating company systems in a timely manner.
* Responsible for ensuring route and carrier options align with client requirements and company procedures as necessary.
* Work closely with Project Coordinator(s) and Finance to ensure purchase orders and flight plans reflect cost tracking records.
* Assist to support the applications of passport renewals and second passport applications as required.
* Responsible for the issuance of travel letters to support the travel process as required.
* Liaise with the clients / agents to obtain all required documentation to support visa / work permit requirements in a timely manner.
* Responsible for raising purchase orders and seeking relevant approvals for personnel mobilisation.
* Responsible for determining subcontractor IR35 status as necessary in accordance with company procedures, informing the Project Manager(s) accordingly.
* Assist the Project Coordinator(s) to maintain the subcontractor registers ensuring all information remains current and up to date, verifying company / training / qualifications and insurance details as required.
* Manage training requests and liaising with training providers for staff and contractor personnel as and when required.
* Assist the Project Manager(s) and Project Coordinator(s) with the completion of mobilisation paperwork as necessary.
* Assist with preparation of offshore timesheets and expenses for Finance to ensure invoicing deadlines are met.
* Create and maintain traveller profiles within the travel agent s portal.
* Assist in managing stock levels for PPE.
* Participate in on-call Rota as and when required.
* Maintain a strong communication with departments internally e.g., Operations / Marine & Consultancy etc to ensure largescale projects run efficiently.
* Assist with any other duties as and when required.
REMUNERATION PACKAGE ON OFFER Competitive Salary and benefits package.
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