Foundation of Learning Administrator (Fixed Term)
Salary: £15,779 - £15,966 pro-rata (Based on a FTE of £25,949 - £26,256 per annum)
Cardiff and Vale College is looking for a Curriculum Business Administrator based within the Foundation of Learning Faculty with a responsibility to work across our campuses. The successful candidate will be primarily responsible to act as the main point of contact for the Faculty regarding administrative queries, including attendance, staff cover, resources and scheduling; as well as ensure that staff are informed of reported absences by updating the e-registers via Timetables and Registers.
The responsibilities of the role specifically include:
* Monitor the distribution and review of e-registers via Dashboard to partner organisations.
* Assist with the process of educational visit forms and risk assessments and ensure approval by the Heads of Departments
* Support the faculty management team with the administration of student disciplinary processes.
* Support the faculty staff and Curriculum Business Manager with tracking of new starters, withdrawals, transfers, destinations and progressions of faculty learners.
* Effectively administrate and minute Faculty and departmental team meetings, ensuring that the minutes are shared in a timely manner.
* Organise and monitor the appraisals, Probation Reviews, Teaching and Learning Observations and Learning Walks for all staff within the Faculty. Ensure that the paperwork for both are prepared and sent back to the relevant department in a timely manner.
* Ensure that all Curriculum Surveyor questionnaires are completed by learners.
* Welsh language skills are not essential but desirable for this role.
The role will require working specifically on a Monday and Wednesday with flexibility of the remaining hours. This is a fixed term position until April 2027.
The successful candidate will ideally have experience of using Student Records Systems within an Educational Environment as well as a high level of organisational skills and a proven track record of handling large amounts of data and administrative work.
The role has fantastic benefits, including a generous pension, a health cash plan, a Cycle to Work scheme, free Headspace app, access to gyms and wellbeing support, plus impressive career pathways within the college.
Applications are to be made using the Cardiff and Vale College application form only. The college welcomes applications in Welsh. Applications submitted in Welsh will not be treated less favourably than an application in English. If we invite you to interview, let us know if you would like us to conduct the interview and assessment process in Welsh.
The closing date for completed applications is 06/04/2026 at 11:59pm
To find out more or apply go to www.cavc.ac.uk or contact the Human Resources Department on 02920250311 or recruitment@cavc.ac.uk.
All vacancies are subject to a Disclosure and Barring Service (DBS) check and employment will not commence without a valid up to date DBS check. This is a contractual agreement that must be in place before your employment starts. The College's procedure for the Suitability of Ex-offenders for Employment is available upon request.
Your employment with Cardiff and Vale College will also be dependent on suitable reference checks, before you are able to commence employment, Cardiff and Vale College must have received two references, one being from your present or most recent employer. We will contact your referees upon appointment.
These are contractual agreements that must be in place before your employment can commence.
We are committed to the recruitment and retention of disabled people, and are a positive disability confident scheme employer.
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