Administrative / Finance Assistant
📍 Location: Dundee
🕒 Part-time (25 hours)
We are seeking a dynamic and organised Administrative Assistant to support operations at a Dundee-based site within a collaborative research environment. This role is ideal for an energetic, detail-oriented individual who enjoys working in a fast-paced setting and liaising with cross-functional teams.
Reporting to the Site Head, you will provide essential administrative and operational support, helping to keep day-to-day activities running smoothly.
Key Responsibilities
Provide general administrative support across the business
Arrange board meetings and key internal meetings, coordinating with multiple stakeholders
Organise travel for senior team members
Support invoicing processes in collaboration with the finance function
Manage incoming and outgoing shipments with third-party couriers
Collect external orders from on-site stores and manage delivery notifications
Maintain and organise office and laboratory stock and inventory
Coordinate room bookings and ad hoc on-site requirements
Support equipment servicing, maintenance, and asset tracking
Coordinate waste and recycling management with external suppliers About You
2+ years' experience in an administrative or support role, ideally in a small to medium-sized organisation
HNC, SVQ Level 7, or equivalent qualification
Self-motivated and comfortable working autonomously
Highly organised with strong prioritisation skills
Confident communicator, able to engage with stakeholders at all levels
Excellent written and spoken English
Strong attention to detail and a proactive, can-do attitude
Competent with Google Workspace and Microsoft Office (Word, Excel) This is a great opportunity for someone looking to play a key role in a growing organisation, with the flexibility to develop alongside the team