Surgical Ambulatory Clinic Administrator – Band 3
Surgical Ambulatory Clinic & Ward 208, General Surgery, Aberdeen Royal Infirmary
Salary: £29,103 - £31,409 per annum (pro‑rata)
Contract: 9‑Month Fixed Term / Secondment
Hours: 18.5 hours per week
Job Summary
An opportunity has arisen for an experienced and organised administrator to join the Surgical Ambulatory Care and Ward 208 General Surgery team at Aberdeen Royal Infirmary. This 9‑month fixed term / secondment will support the efficient running of the service and contribute directly to patient safety and hospital flow.
Job Purpose
The post‑holder will provide administrative, clinical‑support, and coordination duties within the Surgical Ambulatory Clinic. This includes maintaining accurate patient information, supporting clinical teams, coordinating clinical and radiology request forms, and ensuring effective communication across multiple hospital departments.
Main Duties
* Coordinate daily clinical administrative duties within the Surgical Ambulatory Clinic.
* Maintain accurate patient information using NHS Grampian IT systems.
* Collate referral, admission, and discharge data for management and audit reporting.
* Coordinate clinical and radiology request forms in line with service processes.
* Request blood tests and transport/submit samples to the laboratory.
* Assist with patient feedback processes and routine data collection.
* Transport patients to scanning departments (e.g., Radiology) to support patient flow.
* Work collaboratively with clinical teams, ward staff, portering services, SAS, radiology, and external agencies.
Person Requirements
Essential
* Strong administrative and organisational skills.
* Good IT skills, including Microsoft Word and Excel.
* Ability to prioritise tasks and work independently using initiative.
* Effective verbal and written communication skills.
* Ability to remain calm in a fast‑paced clinical environment.
* Ability to work effectively within a multidisciplinary team.
Desirable
* Previous experience within NHS Grampian.
* Familiarity with NHS systems such as TrakCare.
Additional Information
PVG clearance is required.
Equal Opportunities
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
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