Job Title: Document Control and Administrator
Contract: Permanent
Location: Abingdon, Oxford
Job Description
We are seeking a Document Administrator to join a global medical products and technologies company focused on solutions for managing chronic conditions, including advanced wound care, ostomy care, continence care, and infusion care.
Job Summary
The role involves providing Quality Systems administrative support to facilitate the transition into the electronic document management system (EDMS). You will ensure quality documents and records are correctly formatted and support laboratory and business functions. This is a desk-based role requiring close collaboration with the laboratory team to ensure document accuracy, and interaction with quality, business, and project teams.
You will also oversee office administrative duties such as documentation drafting, shipping, purchasing supplies, maintaining inventories, and scanning lab books. Attention to detail and teamwork are essential.
Key Duties and Responsibilities
* Ensure quality documents are correctly formatted and aligned with EDMS procedures.
* Cross-check documents with existing quality documents.
* Assist with document drafting, review, and approval during equipment and software procurement.
* Coordinate with management and quality teams to link work instructions to SOPs.
* Manage day-to-day administrative operations in compliance with policies.
* Own purchasing of reagents, consumables, and equipment.
* Organize on-site leadership meetings, including accommodation, transport, and catering.
* Review and improve office policies, especially documentation and filing systems.
Experience Required
* STEM-focused university degree or equivalent (desirable).
* Experience with quality management systems, preferably ISO 13485.
* Experience with Trackwise is highly desired.
* Proficiency in managing large document repositories.
* Experience working with Regulatory, Validation, and QA teams is beneficial.
* Knowledge of User Requirement Specifications, Validation Plans, IQ/OQ/PQ, and 21 CFR Part 11 is advantageous.
* Strong IT skills, especially Microsoft Word.
* Excellent organizational and time-management skills.
* Ability to prioritize and work under pressure.
* Strong attention to detail.
* Basic lab experience is a plus.
* Teamwork and collaboration skills.
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