Job overview
This post holder will be a key team member in supporting the Radiology Department and Management Team. The post holder will be the lead booking person for cardiac CT and other specialist Radiology procedures, provide PA and general secretarial support as well as general administrative duties. They will need to have excellent organisational, administrative and communication skills, experience of minute taking and action tracking and be efficient at typing.
The post holder will be based at St Richard's Hospital, Chichester
Prior to submission of your application for any internal secondment or fixed term post, please ensure that you have discussed this with your line manager to obtain their approval. If you do not have written approval from your current line manager to take this position if successful as an internal secondment opportunity, it would be offered as a fixed term position.
Main duties of the job
To provide high quality administrative and secretarial support to the Radiology Management Team, Radiology Consultants, Heads of department and wider Radiology Department. You will primarily be required to manage the cardiac CT waiting list and bookings, along with specialist CT and interventional procedures. You will also be able to demonstrate highly developed administrative and communication skills whilst undertaking a wide range of activities. Meeting planning, action tracking, diary management and managing enquiries and specialised bookings will be key components of the role. You will be required to contribute to a wide variety of tasks sometimes within urgent timeframes, many of which confidential in nature. Excellent communication skills are required to ensure the Radiology service runs efficiently.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
The role of a Radiology Secretary is to provide comprehensive, efficient and high quality secretarial service to the Consultant Radiologists and Registrars, undertaking a wide range of administrative duties within set departmental targets to support the Imaging team.
To utilise excellent time management, organisational and communication skills and an adaptable, flexible approach to produce work of a high standard within expected
targets.
The Radiology Secretary will not only need to be able to work alone and on their own initiative but also as part of a large team of secretarial and clerical support across the Imaging Department on all Brighton and Sussex University Hospital sites.
**For further details, please see the attached job description**
Person specification
Skills
Essential criteria
1. Organisational skills
2. Excellent knowledge of a full range of secretarial procedures
3. Experience establishing efficient office systems and processes
4. Experience of working in a multi-disciplinary team environment
Desirable criteria
5. Previous NHS work experience in an acute setting
6. Previous involvement in data collection, patient pathway tracking and data collection
Information Resourcs/IT
Essential criteria
7. Excellent knowledge of MS Office including Word, Outlook and Diary Management, Excel, Power Point
8. Compliance and understanding of the Trust policy for Information Governance
9. Effective and accurate keyboard skills
Desirable criteria
10. Previous use of Patient Administration Systems (PAS)
Equality, Diversity and Inclusion
Essential criteria
11. Evidence of having undertaken own development to improve understanding of equalities issues
12. Evidence of having championed diversity in previous roles (as appropriate to role).
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications