Executive Coordinator
International Operations
Location: Gatwick
Partner with leadership to drive impact across one of our largest operational units, where your organizational excellence directly supports our mission to reach millions of patients every day.
Your new role
As Executive Coordinator for the Senior Director of Medical and Regulatory (M and R) in International Operations, youll be the central force behind effective planning, organization, and execution across the department. This is more than traditional coordination : youll be a strategic partner, project manager, and process expert who enables our M and R teams to focus on bringing life:changing medicines to patients across 194 countries.
Your responsibilities will include:
typedisc:
:Managing comprehensive diary planning, travel coordination, and prioritization of focus areas for the Senior Director of M and R, ensuring optimal use of time and resources
:Orchestrating all departmental meetings, conferences, team builds, and training events from start to finish, including agenda creation, venue negotiation, travel arrangements, and content coordination
:Leading project management for ad:hoc initiatives in collaboration with the Projects and Education Team, from planning through execution
:Serving as the departments contracting and procurement expert, managing the full Coupa contract process and guiding team members through complex procurement procedures
:Overseeing functional budgets including PO management, invoice reconciliation, monthly goods receipting, and proactive collaboration with Finance Business Partners
:Managing the VEEVA Promomats process for grant and patient organization agreements, including uploads and system documentation
:Driving continuous process improvements and ensuring audit readiness, compliance adherence, and seamless onboarding experiences for new team members
Your new department
The UK M and R (Clinical, Medical and Regulatory) department comprises approximately 70 employees across diverse teams, including Medical Affairs and Education, Regulatory, and Safety.
Within International Operations, the Medical and Regulatory function plays a critical role in ensuring our medicines reach patients safely and effectively. Youll support a dynamic leadership team dedicated to medical excellence and regulatory compliance across diverse markets. Your contribution will enable seamless collaboration, operational efficiency, and a healthy, engaged working environment where everyone can focus on delivering impact for patients.
Your skills and qualifications
Were looking for an experienced Executive Coordinator who thrives in fast:paced, complex environments and brings a solutions:focused mindset to everything they do. Youll have:
typedisc:
:Proven success as a senior:level coordinator in busy working environments with extensive project, budget, and procedure management experience
:Advanced planning and organizational skills with exceptional ability to multi:task, prioritize, and deliver against tight deadlines
:Extensive experience in event and course organization, including proven negotiation skills for securing venues, rates, and vendor agreements
:Strong financial management capabilities including budget monitoring, PO processing, invoice reconciliation, and tracking committed spend
:Advanced IT and Microsoft Office skills (Excel, PowerPoint, Word) with ability to quickly master new systems and maximize functionality
:Excellent stakeholder management, communication, and interpersonal skills with the ability to converse confidently at all organizational levels
:High attention to detail, exceptional discretion and confidentiality, and a keen eye for proof:reading and quality assurance
:A formal administrative qualification (A level or equivalent) would be advantageous; pharmaceutical/healthcare industry experience and ABPI knowledge are desirable
Working at Novo Nordisk
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