Exciting Opportunity Administrator / Healthcare Administrator Location: Newry, County Down(in person) Starting Salary: £26,000 per annum (pro rata for part-time) Contract: Permanent Working Pattern: Full-time(MondayFriday office hours) or Part-time (flexible hours for part-time) Headline Summary Exciting opportunity for an organised and proactive Administrator / Healthcare Administrator to join our growing Occupational Health team. This role offers the chance to develop expertise in occupational health administration, work within a supportive, professional team, and gain exposure to a wide range of healthcare and office systems. Flexible part-time hours are available to accommodate candidates with family or other commitments. About the Organisation The Occupational Health Team Ltd, established in 2013 and based in Newry, County Down, has grown into a trusted provider of comprehensive occupational health services across Northern Ireland and the Republic of Ireland. We provide services to a wide range of industries, including manufacturing, engineering, construction, food, and pharmaceutical sectors. Our clinical and administrative teams work closely together to ensure safe, compliant, and high-quality occupational health services for all clients. The Role We are seeking a reliable and organised Administrator / Healthcare Administrator to join our team. The role is vital in ensuring the smooth operation of office and clinical services, including client support, appointment management, and record-keeping. This is an exciting opportunity to develop professional expertise in occupational health administration while contributing to the efficiency and effectiveness of the team. Key Responsibilities Serve as the first point of contact for clients and staff, providing a professional, courteous, and supportive service. Manage daily office operations, including answering phone calls, responding to emails, and handling correspondence. Maintain accurate and up-to-date client and clinical records in accordance with GDPR and confidentiality requirements. Perform timely data entry and ensure secure storage and retrieval of electronic and paper-based records. Utilise Microsoft Office and Google Workspace applications to produce and manage documents, spreadsheets, and reports. Provide general clerical and administrative support, including preparing correspondence, reports, agendas, and minutes. Assist with basic financial administration such as billing and invoicing as required. Coordinate office supplies and liaise with suppliers and service providers where necessary. Handle incoming and outgoing mail and packages, ensuring confidentiality and appropriate distribution. Support colleagues and management to promote efficiency and effective teamwork. Uphold compliance with GDPR and data protection policies. Participate in training and supervision relating to duty of care, confidentiality, and professional standards. Essential Criteria Applicants must demonstrate that they meet the following criteria by the closing date: At least two years proven experience in an administrative or office role, preferably within healthcare or occupational health. Proficient in Microsoft Office (Word, Excel, Outlook). Strong organisational, time-management, and communication skills. Knowledge and understanding of GDPR and the ability to handle sensitive information with discretion. Minimum of five GCSEs at AC grade including English, or equivalent administrative qualification (e.g., NVQ in Business Administration, RSA/OCR in Work Processing). Positive, proactive, and able to work independently as well as part of a team. Desirable Criteria Experience in healthcare or occupational health administrative systems. Knowledge of digital clinical record-keeping systems. Experience coordinating appointments or office scheduling. Applicants with relevant occupational health experience are strongly encouraged to apply. Professional Support and Development We are committed to supporting the professional development of our administrative staff. Support may include: Continuing professional development and training opportunities Guidance and supervision to develop expertise in occupational health administration Exposure to healthcare systems and records management best practice Opportunities to gain experience in a range of administrative functions across occupational health services Additional Information The company reserves the right to apply desirable criteria and/or enhance shortlisting criteria where a high volume of applications is received. Applicants must have the legal right to work in the United Kingdom at the time of application. Candidates with a disability who require assistance during the recruitment process will be facilitated upon request. Applications will be considered once the position is advertised. Early applications are encouraged, as candidates may be reviewed and interviewed as they are received.