Job Description
To ensure that data is entered into excel sheets and CRM systems, accurately and are maintained on a day-to-day basis.
The Accounts Assistant reports to the Financial Director and is charged with assisting in financial responsibilities of the company. Attention to detail and accuracy is essential.
Typical Work Activities
Working within the Finance Department, main duties are entering hours from time sheets onto Excel sheets on a weekly basis and assisting in all aspects of financial duties including invoicing, data input, expenses, petty cash and site rates.
The work of the Data entry clerk includes the following activities;
* Entering time sheet data onto Excel spread sheets on a weekly basis
* Petty cash / Credit card reconciliations
* Weekly payment runs
* Maintaining the Purchase Order system, reviewing and advising of errors
* Assist with generating invoices to clients based on payroll and time sheets
* Bank rec on excel, recording purchase invoices in Sage
* Create a pack which contains all financial transactions for the month end
* Receive all receipts and ensure payments are appropriately allocated
* Checking employee’s rates and resolving differences, liaising with Payroll
* Administer the B&CE account
* Assist in any other financial aspect such as fuel cards, medicals, union subscriptions, dart charge, congestion charge, eye care vouchers and company savings club.
* Assist in the management of purchase orders & stationary
This list is not exhaustive and other duties outside this job description may be undertaken from time to time and in line with company business needs. The need for flexibility is essential