Facilities Assistant (Law Firm) Apprentice
Apply From: 15/01/2025
Learning Provider
Delivered by C.M.S. VOCATIONAL TRAINING LIMITED
Employer
SCHOFIELD SWEENEY LLP
Vacancy Description
This is a supportive role within the Administration team and its primary purpose is to provide general administrative assistance to the legal teams in the Bradford office whilst working towards a Business Administration Level 3 qualification.
The tasks and duties listed below are intended to describe the general nature and responsibilities of this role and it is anticipated that they will evolve over time. These duties are not intended to be an exhaustive list and the post holder is expected to undertake any reasonable request from a Partner, or other appropriate Manager.
Duties will include:
* Communicate regularly and openly with the Office Co-Ordinator to keep her updated on tasks, problems that arise, etc.
* Accurately scan correspondence and documentation where appropriate.
* Carry out photocopying and support secretaries with compiling legal documentation e.g. trial bundles, etc.
* Dealing with the archiving of files and documents and providing advice and support to the other offices on archiving queries and management.
* Monitor printers and fax machines, replenishing with paper in a timely and routine manner.
* Monitor stationery levels and advise the Office Co-Ordinator or their nominated deputy as necessary, when stock levels fall.
* Assist with the opening post, accurately recording receipt of important documents, and ensure correct and timely distribution to the relevant lawyer/team.
* Act as the first point of contact for office/facilities repair issues in Bradford, liaising with and seeking guidance from the Office Co-Ordinator to resolve them.
* Ensure DX, Royal Mail post is collected/delivered to the post area and/or distributed to the relevant lawyer or department promptly.
* Identify unreferenced post.
* Allocate and distribute inbound faxes and emails to the relevant lawyer/team/department.
* Answer telephone calls (internal/external), take appropriate messages, and archive completed files.
* Carry out the weekly fire alarm test for the office and report any issues and incidents promptly to the Office Co-Ordinator.
* Maintain an accurate, up-to-date list of information for the office e.g. First Aiders, Fire Marshalls, etc.
* Make local urgent ‘by hand’ deliveries e.g. to Court.
* Take the banking for the Accounts team.
* Provide cover for the Reception team during lunchtimes, very busy periods, and during times of holiday and sickness. This will include answering telephone calls and passing the caller on to the relevant person (for any office), greeting visitors and clients.
* Support the reception team with meeting room management (organising meeting room spaces, providing refreshments, ensuring stationery supplies are maintained in each room, etc.).
* Continuously look for ways to improve the office support/facilities services to the Bradford office and wider firm, suggesting ideas to the Office Co-Ordinator.
* Comply with the requirements of the apprenticeship programme.
Key Details
Vacancy Title
Facilities Assistant (Law Firm) Apprentice
Employer Description
As a leading law firm, we handle a wide variety of interesting work that’s often high value and complex, giving you a prime opportunity to develop your career. We focus on providing exceptional service for clients and have a supportive, collaborative culture to ensure each member of staff plays a crucial part in this. Everyone is valued highly here. With over 170 colleagues, many of our lawyers are specialists in complex fields or have considerable experience in high-profile and national cases. We have offices in Leeds, Bradford, and Huddersfield. We want you to excel so you can achieve your career ambitions and we can provide the very best service possible. Whatever your role, we encourage you to develop your skills and offer suitable training to help you fulfil your potential. Every employee has an important role in our success, and we’re interested to hear what you can contribute and what you’d like to achieve with us.
Vacancy Location
Church Bank House Church Bank Bradford BD1 4DY
Wage Frequency
Custom
Number of Vacancies
1
Vacancy Reference Number
1000295403
Key Dates
Apply From
15/01/2025
Closing Date For Applications
2025-02-03 23:59:59
Interview Begin From
Possible Start Date
2025-02-24 00:00:00
Training
Training to be Provided
The successful candidate will be enrolled on the Level 3 Business Administrator Standard, which is equivalent to 2 A Levels - delivered on-line.
As a business administration apprentice, you will complete the following qualifications as part of your apprenticeship:
* Level 3 Business Administrator Standard Apprenticeship
* Level 2 Functional Skills maths and English if equivalents are not already achieved
* You will also develop the skills, knowledge, and behaviours required to work within an office environment.
* This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills.
* You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times.
* Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence, and professional discussions.
* All evidence will be logged to your electronic portfolio.
* Blended on/off the job training and location to be confirmed.
Learning Provider
C.M.S. VOCATIONAL TRAINING LIMITED
Skills Required
Communication skills, IT skills, Attention to detail, Organisation skills, Administrative skills, Logical, Team working, Initiative, Non-judgemental, Patience.
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