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Our client co-work space developer and consultancy, looking to regenerate office spaces around London, and Europe.
Role Summary
We’re seeking a proactive and commercially aware Personal Assistant to provide high-level administrative support to the leadership team and help run a smooth and professional office environment. You’ll be responsible for diary management, travel planning, inbox control, event coordination, marketing, and tech support.
Key Responsibilities
Executive Support & Administration
* Provide end-to-end diary, inbox, and travel management for GEC members.
* Prepare agendas, take meeting minutes, and ensure timely follow-up on actions.
* Coordinate documentation, reports, and presentations with a polished, professional finish.
* Manage correspondence, filter communications, and make decisions or take holding actions where appropriate.
Meetings & Events
* Organise internal and external meetings, events and video conferences.
* Support corporate events and social gatherings, from catering to room setup.
* Liaise across teams and manage event logistics with professionalism and discretion.
Special Projects & Business Support
* Assist on cross-functional business projects and support commercial initiatives.
* Coordinate stakeholders and contribute administrative structure to project delivery.
* Gather and manage statistical data and internal reporting to support business goals.
* Collaborate with other EAs and team assistants to share best practices and provide mutual support.
What You’ll Bring
* 3+ years’ experience supporting senior executives in a fast-paced business environment.
* Exceptional organisational skills and proven success in diary, travel, and inbox management.
* Commercial acumen and comfort contributing to business projects and decisions.
* Strong communication skills and confidence liaising with stakeholders at all levels.
* Advanced proficiency in Microsoft Office and a high level of digital fluency.
* Experience in facilities or office management is highly desirable.
* A calm, can-do attitude and the ability to juggle competing priorities with grace and discretion.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Part-time
Job function
* Job function
Administrative and Human Resources
* Industries
Real Estate, Investment Management, and Real Estate and Equipment Rental Services
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