AMECAL is a leading calibration company with a strong reputation for precision and reliability. We are currently seeking a highly organised and dependable Administrative Assistant to join our office team. As the Administration Assistant, you will play a key role in ensuring the office runs smoothly by providing essential administrative support to the operational team. This is an excellent opportunity for someone organised, proactive, and people-focused to join a busy team where no two days are the same. The ideal candidate will support our day-to-day operations, primarily focusing on:
Key Responsibilities:
• Handling booking in of jobs and deliveries
• Managing invoicing and accounts using QuickBooks
• Answering phone calls and providing excellent customer service
• Preparing and sending quotations to clients
• Paying suppliers and maintaining accurate records
• Packing and posting parcels to customers
• Providing general administrative support as required
• Paying suppliers promptly when you receive the invoice
Must be organized, confident on the phone, and experienced with QuickBooks.
Key Requirements:
• Proven experience with QuickBooks (or similar accounting software)
• Strong knowledge of invoicing, quotations, and basic bookkeeping
• Strong administrative and organizational skills attention to detail and accuracy.
• Excellent communication and telephone etiquette
• Attention to detail and accuracy in data entry and accounts
• Ability to multitask and work independently in a busy environment
• Prior experience in quotations, invoicing, or logistics is a plus
• Confident use of Microsoft Office (Excel, Outlook, and Word)
• Experience in utilities or business services is a plus, but not essential.
AMECaL is an equal opportunity employer and welcomes applications from all qualified candidates.
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