Job Summary
Medical Scanner with progression to a Medical Summariser.
37 hours per week 08:30-16:30 Monday, Tuesday, Thursday and Friday. Wednesday 08:30-16:00 with half an hour lunch each day.
£12.31 per hour rising to £12.80 after the probation period. £13.00 per hour once fully trained as a Summariser.
We require two additional Medical Scanners to join our Medical Records Team, with progression to a Medical Summariser. Ideally, we are looking for someone with previous medical scanning experience within SystmOne although not essential. You will need to have the ability to work in a methodical manner, having excellent attention to detail to ensure accurate input of medical information and assigning of appropriate codes. The ability to work in a quiet environment is essential. The post is based at Larwood Surgery although you may be required to work at other sites when deemed necessary.
Westfield membership paid (after successful probationary period)
NHS Pension
Main duties of the job
* To scan all medical information and code where protocol allows, medical information from the hospital letters and input into the patient computer record. Adhering to the strict protocols to maintain a fully electronic patient record
* Upload documents from local hospitals
* Accurately code relevant diagnoses, procedures, and other clinical information using Read Codes from medical records and correspondence following strict protocols to maintain a fully electronic patient record.
* Identify and highlight important or urgent clinical information for priority action
* Drag and drop clinical emails on to the clinical system
* Ensure documents are correctly attached to the appropriate patient record
* Task or add to appointment ledgers relevant actions from correspondence or medical records for action by the specific clinician or administrator
* Open daily post both external and internal, distributing where appropriate
* Report any data discrepancies or clinical concerns promptly to relevant staff
About Us
We have a multidisciplinary team made up of:
* 8 GP Partners and 11 Salaried GPs
* 7 Clinical/Nurse Practitioners assisting with acute patient care
* Practice Paramedics undertaking home visits
* Clinical Pharmacists managing medication related queries
* First Contact Physiotherapists assisting with MSK problems
* Social Prescribers and Care Coordinators
* Experienced Management Team (including HR, Practice, Business, Estates,)
* Dedicated Administrative Team
* Fantastic scanning and summarising team undertaking Read Coding
Details
Date posted
13 August 2025
Pay scheme
Other
Salary
£12.31 to £13 an hour
Contract
Permanent
Working pattern
Full-time
Reference number
A0233-25-0014
Job locations
56 Larwood Avenue
Worksop
Nottinghamshire
S81 0HH
Job Description
Job responsibilities
* To scan all medical information and code where protocol allows, medical information from the hospital letters and input into the patient computer record. Adhering to the strict protocols to maintain a fully electronic patient record
* Upload documents from local hospitals
* Accurately code relevant diagnoses, procedures, and other clinical information using Read Codes from medical records and correspondence following strict protocols to maintain a fully electronic patient record
* Identify and highlight important or urgent clinical information for priority action
* Drag and drop clinical emails on to the clinical system
* Ensure documents are correctly attached to the appropriate patient record
* Task or add to appointment ledgers relevant actions from correspondence or medical records for action by the specific clinician or administrator
* Open daily post both external and internal, distributing where appropriate
* Report any data discrepancies or clinical concerns promptly to relevant staff
* Maintain high standards of data entry to support QOF, enhanced services, and other clinical targets
* Follow GDPR and Caldicott principles to ensure patient confidentiality at all times
* To use medical knowledge to correct mistakes found in existing patient records
* Liaise with GPs regarding any ambiguous diagnosis
* Support other staff in specific data quality tasks
* To portray the Practice in a positive light
* To carry out any other reasonable instructions
Job Description
Job responsibilities
* To scan all medical information and code where protocol allows, medical information from the hospital letters and input into the patient computer record. Adhering to the strict protocols to maintain a fully electronic patient record
* Upload documents from local hospitals
* Accurately code relevant diagnoses, procedures, and other clinical information using Read Codes from medical records and correspondence following strict protocols to maintain a fully electronic patient record
* Identify and highlight important or urgent clinical information for priority action
* Drag and drop clinical emails on to the clinical system
* Ensure documents are correctly attached to the appropriate patient record
* Task or add to appointment ledgers relevant actions from correspondence or medical records for action by the specific clinician or administrator
* Open daily post both external and internal, distributing where appropriate
* Report any data discrepancies or clinical concerns promptly to relevant staff
* Maintain high standards of data entry to support QOF, enhanced services, and other clinical targets
* Follow GDPR and Caldicott principles to ensure patient confidentiality at all times
* To use medical knowledge to correct mistakes found in existing patient records
* Liaise with GPs regarding any ambiguous diagnosis
* Support other staff in specific data quality tasks
* To portray the Practice in a positive light
* To carry out any other reasonable instructions
Person Specification
Experience
Essential
* The ability to work in a quiet environment
* The ability to work in a methodical manner
* Excellent attention to detail
* The ability to follow protocols
* The ability to extract all relevant medical information from the daily hospital letters and patients notes and input into the patient computer record following strict protocols to maintain a fully electronic patient record
* The ability to record accurate information onto the patients record to maintain a fully electronic patient record.
Qualifications
Essential
* Maths and English and at least 3 others to GCSE level C/4 or equivalent
Person Specification
Essential
* Maths and English and at least 3 others to GCSE level C/4 or equivalent
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Larwood Health Partnership
Address
56 Larwood Avenue
Worksop
Nottinghamshire
S81 0HH
Employer's website
https://www.larwoodhealthpartnership.co.uk/ (Opens in a new tab)
Employer details
Employer name
Larwood Health Partnership
Address
56 Larwood Avenue
Worksop
Nottinghamshire
S81 0HH
Employer's website
https://www.larwoodhealthpartnership.co.uk/ (Opens in a new tab)
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