Owen Reed is looking for a Legal PA for a top law firm in London.
We are seeking an experienced and highly organised Legal PA to provide first-class support to a team of lawyers within a busy litigation environment. This is an excellent opportunity for a proactive and detail-oriented individual who thrives in a fast-paced, professional setting and enjoys working closely with stakeholders at all levels.
The Role
As a Legal PA, you will play a key role in supporting lawyers across a range of litigation matters. You will be responsible for managing diaries, coordinating workflows, and ensuring the smooth running of day-to-day operations, while maintaining the highest standards of accuracy, confidentiality, and client service.
Key Responsibilities
* Preparing, editing, and proofreading a wide range of legal documentation, including pleadings, skeleton arguments, submissions, and disclosure materials
* Managing document production processes, including formatting, redlining, and document comparisons
* Organising and preparing court bundles, hearing files, and client meeting materials
* Managing complex Outlook diaries, scheduling meetings, court dates, and appointments
* Supporting all stages of litigation, including disclosure and e-filing via systems such as CE-File and other online portals
* Assisting with client onboarding processes, including engagement letters, conflict checks, and matter opening procedures
* Recording fee-earner time, supporting the billing process, and liaising with accounts to issue invoices
* Processing expenses in line with firm policies
* Providing administrative support across teams, including overflow work when required
* Maintaining strict confidentiality across all client and firm matters
* Providing occasional reception cover during busy periods or absences
Skills & Experience
* Minimum of 5 years’ Legal PA experience within a mid-to-large law firm environment
* Experience supporting multiple fee earners within litigation
* Advanced knowledge of Microsoft Word (including styles, track changes, and document comparison) and Outlook
* Working knowledge of Excel and PowerPoint
* Experience with NetDocuments, Best Authority, and Adobe Acrobat is advantageous
* Strong understanding of legal terminology, court procedures, and the Civil Procedure Rules
* Experience with e-filing systems such as CE-File
* Excellent attention to detail, grammar, and proofreading skills
* Strong organisational and time management abilities
* Professional, confident, and client-focused approach
* Ability to work effectively both independently and as part of a team
Qualifications
* Legal Secretarial Diploma/Certificate and/or a minimum of 5 years’ litigation experience
Additional Information
* Full-time position
* Hybrid working may be available depending on business needs