Role Summary
The Office Coordinator will provide comprehensive administrative support to the Transformer Services department, covering both business and project-related activities. The role works closely with the existing office team to enhance day-to-day operations and ensure smooth departmental performance.
The post holder will
*
Ensure finished goods meet design specifications and regulatory standards.
*
Support compliance with Quality, Environmental and Health & Safety standards.
*
Contribute to continuous improvement initiatives.
*
Maintain high levels of customer satisfaction.
Main Responsibilities
*
Process timesheets and allocate hours appropriately.
*
Track, approve, and process employee expenses in coordination with Accounts.
*
Maintain document control systems.
*
Coordinate meetings, prepare agendas, record minutes, and track action plans.
*
Perform accurate data entry and record keeping.
*
Monitor and track PAT testing and calibration schedules.
*
Manage travel and hotel bookings for site-based operatives and office staff.
*
Support departmental improvement projects.
Project Administration Duties
*
Process incoming customer orders.
*
Raise and coordinate purchase orders with suppliers.
*
Create and maintain project documentation, including work programmes and schedules.
*
Liaise with internal and external stakeholders for required information.
*
Assist in preparation of documentation for project start-up and completion.
*
Develop and improve administrative processes for efficiency.
*
Take responsibility for assigned projects and tasks.
General Responsibilities
*
Carry out additional reasonable duties as directed by the Line Manager or Management Team.
*
Promote teamwork and cooperation across all depots and the wider Winder Power group.
*
Safeguard company assets.
*
Treat colleagues and customers professionally and respectfully.
*
Act in the best interests of the company at all times.
*
Work responsibly to ensure safe working practices.
*
Follow all Health, Safety, Quality and Environmental procedures.
Qualifications & Skills
*
Minimum 5 years’ experience within an office environment.
*
Experience within the engineering services industry.
*
Proficiency in ERP systems (preferably EFACS).
*
Strong Microsoft Excel skills