Description
As an Associate Project Manager you will assist Project Management resources with key project activities
including communication, change management, timely and on-budget completion of project deliverables
while meeting client scope and quality requirements. All work will follow established AVI-SPL Project
Management principles and procedures. AVI-SPL will help you acquire/develop skills over time to manage
smaller complex projects with the ultimate goal to progress into a Project Manager position.
Day-to-Day Responsibilities:
• Learn and comply with all AVI-SPL standard process and procedures within the AVI-SPL Operations
Playbook, utilizing tools approved and provided by AVI-SPL.
• Review and acquire a thorough knowledge of contract documents for each assigned project
including, but not limited to project scopes of work, bid drawings and specifications, contract,
subcontractor scopes of work, and construction schedules.
• Manage project team resource tasks and milestone activity.
• Facilitate discovery and documentation during internal project kick-off meetings as needed
• Participate in external project kick-off meetings with all necessary external stakeholders as well
as applicable internal resources as required.
• Manage internal and external project communication and documentation through accurate files
and records of project status and activities.
• Respond to communications from customers regarding problems or concerns in a timely and
professional manner as directed.
• Compile job progress reports. Raise any issues to Project/Office Management for proper
escalation.
• Review daily site progress reports from lead technicians and respond to needs identified.
• Assist in the management of equipment requests, distribution and shipping through pick ticketing,
packing slip and sign off process requirements.
• Assist Management through the change order process through assurance that any scope,
schedule, cost or change of terms are handled in accordance with AVI-SPL change order
procedures.
• Deliver quality analysis report of internal resources and subcontractors.
• Ensure all closeout/as-built documentation is created and stored in proper location for service
and/or future office reference.
• Develop and maintain strong relationship with customers with direct interaction with focus on
improving customers' perception of on time delivery, quality, responsiveness, problem solving
and service.
• Achieve project results per customer requirements to obtain AVI-SPL Net Promoter Score goals.
WHAT WE'RE LOOKING FOR
Must Haves:
• Demonstrated experience in an assistant Project Manager or Project Coordination role fulfilling
the responsibilities listed in this job description.
• Proficiency with Microsoft Office Suite (Word, Excel) and PDF software.
• Ability to manage tasks and resources to meet project objectives.
• Energized self-starter characteristics and ability to work independently.
• Excellent communication and interpersonal skills, both verbal and written.
• Excellent attention and time management skills while adapting to change priorities.
• Valid Driver's License and a Motor Vehicle Record that meets AVI-SPL Driving Privileges standards.
• Ability to travel to various job sites as required.
Nice-to-Haves:
• Experience in the Audio Visual, Construction, Technology or related industry.
• Ability to read and comprehend project technical and construction documents.
• Project budget maintenance skills.
• Formal education in Audio Visual, Construction, Technology or related field