Opportunity
Stantec is seeking a Senior Project Administrator, with previous Line Management experience, to join our Buildings Team based in London, from our Great Suffolk Yard Office, supporting a group of Project Managers who deliver projects across a range of engineering disciplines.
About The Role
This is a diverse and engaging role that encompasses end-to-end project administration from initial enquiry through to project completion. The successful candidate will collaborate closely with our experienced support staff within the Buildings Team, under the guidance of our Project Management Assistant Lead. Comprehensive training in all processes will be provided, along with ongoing mentorship to support your development.
Tasks And Responsibilities
* Execute instructions from Project Managers for the range of pursuit tracking to setup and close out, including Opportunity on Pipeline, folder setup, assistance with Fee Proposal creation and issue, and providing all required information to the PA team upon new instruction.
* Track opportunity pursuits in Pipeline, from initial set up, updating as status changes and through to award or close out, including reviewing and updating neglected Opportunities.
* Provide contract administration assistance: building agreement to PM requirements for standard and non-standard contract, initiate and track internal contract review, facilitate Stantec approval of contract, track client approvals of proposals, and track change orders.
* Assist drafting of project budgets in the Project Pursuit Tool (PPT), establish requests for new projects, coordinate with PMs and Project Independent Reviewers for internal approvals at the appropriate signature authority level.
* Prepare monthly project progress or status reports for internal monitoring of project time and costs spent compared to budget from project set up.
* Assist with invoicing process, coordinating with Project Accounting and PMs.
* Track accounts receivable and coordinate with PMs for outstanding invoice payment from client.
* Develop and maintain ongoing administration of change orders.
* Assist in gathering and coordinating project management information from the task managers on multidisciplinary projects.
* Assist with additional project tasks as requested.
* Assist and coordinate project closure and archive.
* Understand the key Regional metrics.
* Provide mentorship and line management of other members of the PMA Team.
* Support the PMA Lead in the overall management of the PMA Team.
Miscellaneous Administrative Support Duties
* Document and electronic filing.
* Assist Project Accounting and Project Control Specialists under the instruction of the PM.
About You
* Ability to use Excel proficiently and creatively to problem-solve and communicate.
* Advanced working knowledge of MS Office suite.
* Capacity to work with initiative, professionalism, and confidentiality, and to work independently, multi-task and adapt to change in a very dynamic environment.
* Demonstrated attention to detail; initiative in problem detection and resolution; strong verbal and written communication skills; ability to prioritise and multi-task between multiple PMs.
* Previous line management experience is essential.
Benefits
* Competitive salary, bonus schemes, enhanced pension plan, annual leave with the option to buy/sell additional days.
* Private medical insurance, group income protection & life assurance included as standard, discounted gym membership and more.
* Flexible working: hybrid approach, with full‑time employees expected to come into the office 3 days per week.
About Stantec (EEO Statement)
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibits discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. Discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment is prohibited. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment.
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