This role will report directly to the Head of Finance and Operations and work cross‑functionally with teams including Fund Control, Portfolio Optimisation, Investment, Client Solutions and external loan agents, banks, trustees and fund administrators.
Key Responsibilities
Trade Lifecycle Oversight
* Manage static data setup for borrowers, investments and legal hierarchies
* Management & oversight of the outsourced trade settlement process
* Maintain relationships with fund administrators and facility agents to ensure robust reconciliation framework and timely break resolution
Cash Flow & Position Management
* Responsible for maintenance and upkeep of the portfolio management and back‑office systems, ensuring underlying investment activity and positions are accurately recorded, tracked and reconciled by the Fund Administrator
* Maintain up‑to‑date position records in WSO/Allvue and internal trackers
* Oversee waterfalls, accruals, and cash distributions across investment mandates and CLO structures
CLO Operations
* Coordinate monthly trustee reporting, note payments, coverage tests and collateral compliance
* Manage deal onboarding, security setup, agent data feeds, and investment guideline monitoring
* Support trustee, PMs, and legal counsel on amendments, substitutions, and restructurings
* Support in CLO warehouse ramp monitoring and warehouse to CLO execution readiness
Reconciliations and Controls
* Oversee and review 3‑way reconciliations (internal vs. admin vs. agent)
* Maintain exception logs and break resolution trackers with root cause analysis
* Embed maker‑checker controls for trade entry, funding, and IRR data output
Reporting and Audit
* Support investor reporting on requests relating to track record, including performance metrics, holdings data and realised performance calculations
* Respond to audit data requests, walkthroughs and evidence documentation
* Maintain process documentation and SOPs for all recurring activities
Systems and Project Management
* Act as operational SME on WSO, Allvue, and third‑party vendor systems
* Lead small‑scale automation and improvement projects (e.g., reconciliation automation, dashboard rollout)
* Contribute to operational readiness for new fund launches and mandates
Qualifications & Experience
* 8+ years in investment operations or CLO management within asset management, banking, or fund administration
* Deep understanding of CLO structures, offering memorandums, and indenture documentation
* A thorough knowledge of credit instruments (including syndicated loans, direct lending loans and high‑yield bonds) throughout the life cycle (including primary and secondary markets, interest terms, fee arrangements, restructurings)
* Proven experience with system/process implementation and enhancement
* Experience with regulatory reporting and audit coordination
* Experience with portfolio management (e.g. Allvue Everest) and back‑office systems (e.g. IHS WSO)
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