Senior Admin Lead (Digital)
Closing date: 01 June 2026
The purpose of this role is to provide effective line management to the administrative team within Digital Services, ensuring the delivery of high-quality support across the department. The role carries responsibility for the accurate processing of capital and revenue orders and invoices, maintaining reliable financial records and supporting the monitoring and reporting of digital expenditure, ensuring alignment with Trust policies and budgetary controls.
Additionally, the post holder will ensure that robust administrative systems and processes are in place to support the smooth and efficient operation of digital services. This includes maintaining consistency, accuracy, and compliance across all administrative functions, contributing to overall effectiveness of the department.
Main duties of the job
* Provide administrative lead for ordering and financial reporting, and manage procurement processes.
* Oversee performance management, identify training and development needs, foster a positive team environment.
* Liaise with internal teams, suppliers, and external partners to resolve queries and provide updates in meetings (email, phone, MS Teams, IT systems).
* Support purchase orders, invoices, supplier communications, maintain accurate budget records, track departmental spend, and support audits/reports.
* Use data tools to produce financial reports, identify trends, and provide planning data.
* Ensure compliance with NHS financial policies, data protection, and audit requirements.
* Escalate and resolve invoicing or tender-related issues, improving workflows.
* Lead and develop the admin team, handling HR matters, appraisals, and performance management.
* Prepare confidential correspondence and presentations.
* Offer support to broader administrative functions as required.
Other Duties
Provide updates in meetings and communicate effectively across multiple channels (email, phone, MS Teams, IT systems).
Under the UK Visa and Immigration Rules, this role is not eligible for sponsorship. For more information, visit https://www.gov.uk/browse/visas-immigration/work-visas.
Person Specification
Qualifications
* Business or finance related degree or equivalent experience.
* Experience of working within the NHS.
Experience
* Demonstratable, relevant experience in a similar role.
* Proficiency with Microsoft applications, especially Excel.
Knowledge
* Knowledge of administrative procedures.
* Experience of working with suppliers.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act 1975 and requires a submission for Disclosure to the Disclosure and Barring Service to check for any prior convictions.
Gloucestershire Health and Care NHS Foundation Trust
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